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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Midland Heart

B15 1LZ

Birmingham

Contact

Alex Lawrence

Email

alex.lawrence [at] midlandheart.org.uk

Country

United Kingdom

NUTS code

UKG3 - West Midlands

National registration number

IP30069R

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MH 0096 Supply and Installation of Floor Coverings

Reference number

MH 0096

II.1.2) Main CPV code

• 45432100 - Floor laying and covering work

II.1.3) Type of contract

Works

II.1.4) Short description

Midland Heart are seeking bids from fully experienced providers who are trained and capable in the replacement of domestic and commercial flooring and associated works. The winning contractors’ operatives are required to be skilled and trained accordingly to produce a quality finish product and follow manufacturers’ recommendations. Any installation works undertaken by the contractor during the life of the contract are required to fulfil all current building regulations.The below specification relates to the requirements, supply of materials and execution of all works for the installation of new flooring. The winning contractor is expected to follow this specification whilst carrying out the works and shall not deviate from the specification, schedule or manufacturers product without the prior written approval of the CDS. Any goods supplied by the Contractor are to satisfy the relevant minimum technical requirements and be fit for purpose for the areas of application and of a fi

II.1.5) Estimated total value

Value excluding VAT: £3,500,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44112200 - Floor coverings

II.2.3) Place of performance

NUTS codes

• UKG - West Midlands (England)

Main site or place of performance

Birmingham, Coventry, Wolverhampton

II.2.4) Description of the procurement

Midland Heart are seeking bids from fully experienced providers who are trained and capable in the replacement of domestic and commercial flooring and associated works. The winning contractors’ operatives are required to be skilled and trained accordingly to produce a quality finish product and follow manufacturers’ recommendations. Any installation works undertaken by the contractor during the life of the contract are required to fulfil all current building regulations.The below specification relates to the requirements, supply of materials and execution of all works for the installation of new flooring. The winning contractor is expected to follow this specification whilst carrying out the works and shall not deviate from the specification, schedule or manufacturers product without the prior written approval of the CDS. Any goods supplied by the Contractor are to satisfy the relevant minimum technical requirements and be fit for purpose for the areas of application and of a finish that is satisfactory to the Client and it’s tenants. The contractor must have a quality control system in place to ensure the service and goods comply with Midland Hearts specification.Any flooring required in our communal areas are service chargeable and therefore pre-surveys are required to obtain accurate measurements at SOR level to allow for tenant consultation (see section 1.2), the minimum period of consultation is 30 days. The pre-surveys are not chargeable and not all properties surveyed will result in the flooring being commissioned. Occasionally flooring maybe requested to area’s that have had flooring replaced within the past 10 years, if this is deemed possible the Contractor is to inform the Client immediately as a flooring replacement will most likely not be required, any that have Polysafe Wood Fx flooring range or similar in-situ are typical of what is expected to be escalated.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £3,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

An optional extension of 2 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 November 2024

Local time

5:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31 March 2025

IV.2.7) Conditions for opening of tenders

Date

24 November 2024

Local time

12:00am

Place

Bath Row, Birmingham

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Cabinet Office

70 Whitehall/Westminster

London

SW1A 2AS

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Centre for Effective Dispute Resolution

100 St Pauls Church Yard

London

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

For more information of review procedures