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Construction Contract Leads

Section I: Contracting entity

I.1) Name and addresses

THAMES WATER UTILITIES LIMITED

Reading

RG18DB

Contact

Thames Water

Email

procurement.support.centre [at] thameswater.co.uk

Country

United Kingdom

NUTS code

UKJ11 - Berkshire

Companies House

02366661

Internet address(es)

Main address

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.6) Main activity

Water

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Tools and Spare Parts

Reference number

FA2163

II.1.2) Main CPV code

• 44510000 - Tools

II.1.3) Type of contract

Supplies

II.1.4) Short description

Tools and Parts

II.1.5) Estimated total value

Value excluding VAT: 拢23,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Thames Water reserves the right to award a single or multiple lots to the most suitable providers(s).

II.2) Description

II.2.1) Title

General electrical, mechanical and workshop consumables

Lot No

1

II.2.2) Additional CPV code(s)

• 44510000 - Tools

II.2.3) Place of performance

NUTS codes

• UKI - London
• UKJ - South East (England)

Main site or place of performance

The whole of the Thames Water Region

II.2.4) Description of the procurement

Thames Water has standardized several products to a specific brand. When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific item, please provide an alternative of similar quality and price.

TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes high-volume, low-value consumables for on-site and network use. The supplier must offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, to ensure components are readily available for operatives. These solutions should be provided free of charge for the contract duration. Additionally, the supplier must offer SAP integration, online webshops, next-day delivery for core items, and click-and-collect options for urgent needs.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢8,400,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

Yes

Description of renewals

Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 15

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Any agreement awarded would be for a maximum initial period of 3 years, with options to extend for two further, one year periods.

II.2) Description

II.2.1) Title

Tools and Site Materials

Lot No

2

II.2.2) Additional CPV code(s)

• 44510000 - Tools

II.2.3) Place of performance

NUTS codes

• UKI - London
• UKJ - South East (England)

Main site or place of performance

The whole of the Thames Water Region

II.2.4) Description of the procurement

Thames Water has standardized several products to a specific brand. When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific item, please provide an alternative of similar quality and price.

TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes tools and toolkits. The supplier must offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, to ensure components are readily available for operatives. These solutions should be provided free of charge for the contract duration. Additionally, the supplier must offer SAP integration, online webshops, next-day delivery for core items, and click-and-collect options for urgent needs.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢4,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

Yes

Description of renewals

Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 15

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Any agreement awarded would be for a maximum initial period of 3 years, with options to extend for two further, one year periods

II.2) Description

II.2.1) Title

Industrial Parts

Lot No

3

II.2.2) Additional CPV code(s)

• 44510000 - Tools

II.2.3) Place of performance

NUTS codes

• UKI - London
• UKJ - South East (England)

Main site or place of performance

The whole of the Thames Water Region

II.2.4) Description of the procurement

Thames Water Utilities Limited (TWUL) requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes various industrial parts and components essential for maintaining and operating Thames Water facilities. The supplier must offer vendor-managed inventory (VMI) solutions, such as onsite bin fills and vending machines, free of charge for the contract duration.

The supplier must provide seamless SAP integration, next-day delivery for emergencies, click-and-collect options for urgent needs, and quotations within 24 hours. Additionally, the supplier must offer technical expert advice and possess in-depth knowledge of products required in the water utilities sector. The product categories include industrial parts (motors, gearboxes, bearings, seals), power transmission (couplings), and pneumatics and hydraulics

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢6,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

Yes

Description of renewals

Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 15

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Any agreement awarded would be for a maximum initial period of 3 years, with options to extend for two further, one year periods

II.2) Description

II.2.1) Title

Water Tooling

Lot No

4

II.2.2) Additional CPV code(s)

• 44510000 - Tools

II.2.3) Place of performance

NUTS codes

• UKI - London
• UKJ - South East (England)

Main site or place of performance

The whole of the Thames Water Region

II.2.4) Description of the procurement

Specialist water tooling products used by our Networks teams for water mains, leak repairs, and general maintenance. Thames Water has standardized several products for team use. When a brand name is mentioned, it indicates a preferred product. If you cannot quote for a specific item, please provide an alternative of similar quality and price.

TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. The supplier may offer Vendor Managed Inventory solutions, such as onsite bin fills and vending machines, free of charge for the contract duration. The supplier must also offer SAP integration, online webshops, and delivery of core items within 5 working days. All materials and products for public water supplies must comply with Regulation 31 of the Water Supply (Water Quality) Regulations and be listed in the current version of the Secretary of State's List of Approved Products and Processes.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢3,300,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

Yes

Description of renewals

Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 15

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Any agreement awarded would be for a maximum initial period of 3 years, with options to extend for two further, one year periods

II.2) Description

II.2.1) Title

White goods and domestic electrical products

Lot No

5

II.2.2) Additional CPV code(s)

• 44510000 - Tools

II.2.3) Place of performance

NUTS codes

• UKI - London
• UKJ - South East (England)

Main site or place of performance

The whole of the Thames Water Region

II.2.4) Description of the procurement

When a brand name is mentioned, it indicates a product Thames Water prefers. If you cannot quote for a specific item, please provide an alternative of similar quality and price. TWUL requires a minimum 12-month warranty from the delivery date on any purchased item. This lot includes general white goods and domestic appliances.

The supplier must offer SAP integration, online webshops, and free electrical site surveys for lighting upgrades. Additionally, the supplier should collaborate with various manufacturers to provide the best value for Thames Water.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢900,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

96

This contract is subject to renewal

Yes

Description of renewals

Thames Water envisages that the contract will be awarded for an initial term of 3 years with option to extend annually up to a maximum term of 8 years

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 15

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

Any agreement awarded would be for a maximum initial period of 3 years, with options to extend for two further, one year periods

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As detailed in the PQQ

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4) Objective rules and criteria for participation

List and brief description of rules and criteria

As detailed in section VI.3 & PQQ

III.1.6) Deposits and guarantees required

Bonds and/or parent company guarantees of performance and financial standing may be required

III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Specified in Invitation to Negotiate Document

III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded

Consortia may be required to form a legal entity prior to award

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure with prior call for competition

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 8

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 November 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All suppliers who wish to respond to this contract notice must request a pre-qualification questionnaire (PQQ) by using the web link in Section I.3 ().

From your response to the link in Section I.3 or above, Thames Water's Procurement Support Centre will send you an email providing login details for our eSourcing system. To complete the PQQ you will need to login to the project SharePoint site.

If the project requires it, you will receive an additional and separate survey to complete for Data Protection.

Note - The client may be Thames Water Utilities Limited or another company within the Kemble Water group structure

Note on Estimated Contract Values:

All values shown are estimates only and have no binding on the total contract value that materialises under the provision of each service.

Any bidder that passes the PQQ pass/fail questions will be taken through to ITN.

VI.4) Procedures for review

VI.4.1) Review body

Thames Water Utilities Limited

Reading

Country

United Kingdom