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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Department of Finance

303 Airport Road West

BELFAST

BT3 9ED

Contact

SSDAdmin.CPDfinance-ni.gov.uk

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Collaborative Framework for the Maintenance and Supply of Portable Fire Fighting Equipment and Associated Services Lot 1 and Lot 2

II.1.2) Main CPV code

• 35110000 - Firefighting, rescue and safety equipment

II.1.3) Type of contract

Supplies

II.1.4) Short description

Collaborative Framework for the Maintenance and Supply of Portable Fire Fighting Equipment and Associated Services Lot 1 and Lot 2 (Note this Framework consists of both Supplies and Services)

II.1.5) Estimated total value

Value excluding VAT: £9,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1

Lot No

1

II.2.2) Additional CPV code(s)

• 35113000 - Safety equipment
• 35112000 - Rescue and emergency equipment

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Collaborative Framework for the Maintenance and Supply of Portable Fire Fighting Equipment and Associated Services Lot 1 and Lot 2 (Note this Framework consists of both Supplies and Services)

II.2.5) Award criteria

Quality criterion - Name: As per tender documents / Weighting: 40

Cost criterion - Name: As per tender documents / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £2,750,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The Framework will be renewed prior to expiry of the 4 years.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The values are estimates of the requirements and no level of business is guaranteed.. Lot 1 is for PSNI use as per the details in the tender documents.

II.2) Description

II.2.1) Title

Lot 2

Lot No

2

II.2.2) Additional CPV code(s)

• 35113000 - Safety equipment
• 35112000 - Rescue and emergency equipment

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Collaborative Framework for the Maintenance and Supply of Portable Fire Fighting Equipment and Associated Services Lot 1 and Lot 2 (Note this Framework consists of both Supplies and Services)

II.2.5) Award criteria

Quality criterion - Name: As per tender documents / Weighting: 40

Cost criterion - Name: As per tender documents / Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £6,250,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

Yes

Description of renewals

The framework will be renewed prior to expiry.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The values are estimates of the requirements and no level of business is guaranteed.. Lot 2 – Department of Finance and All other Public Sector Bodies as per the details in the tender documents.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

In the case of framework agreements, provide justification for any duration exceeding 4 years:

The Framework Agreement will not exceed 4 years. The maximum length of a call off from the Framework is 5 years.

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

25 November 2024

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 23 February 2025

IV.2.7) Conditions for opening of tenders

Date

25 November 2024

Local time

3:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 4 Years

VI.3) Additional information

The successful suppliers performance on the contract will be regularly monitored. Suppliers not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a supplier fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction Procurement Delivery Supplies and Services Division for further action. If this occurs and the Suppliers performance does not improve to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at the Suppliers expense as provided for in the Conditions of Contract In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may in accordance with The Public.. Contracts Regulations 2015 (as.. amended) be excluded from future public procurement competitions for a period of up to three years..

VI.4) Procedures for review

VI.4.1) Review body

Not applicable in the UK

Not applicable in the UK

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.