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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

CHP

Myriad House, 33 Springfield Lyons Approach

Chelmsford

CM2 5LB

Email

procurement [at] chp.org.uk

Country

United Kingdom

NUTS code

UKH3 - Essex

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Other type

Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

HVAC System Maintenance

Reference number

DN747308

II.1.2) Main CPV code

• 50710000 - Repair and maintenance services of electrical and mechanical building installations

II.1.3) Type of contract

Services

II.1.4) Short description

CHP wishes to commission an experienced and appropriately qualified organisation (the Supplier) to provide servicing and maintenance services to our main office heating, ventilation and air conditioning (HVAC) system in Chelmsford, Essex. The HVAC system also includes an air source heat pump for hot water.

The Supplier shall perform planned and preventative maintenance and servicing to CHP鈥檚 HVAC system at a frequency of two services per year at six monthly intervals, identifying current or potential issues and then carry out any necessary repairs to ensure the systems continue to operate effectively.

The Supplier shall also provide a reactive maintenance service, within pre-set timeframes, to attend, diagnose and rectify when the system fails to operate effectively or breaks down completely.

While replacement of select plant when deemed necessary shall be within the scope of this contract, a full replacement of the entire HVAC system is considered as outside the scope of this contract.

It is CHP鈥檚 intention to appoint one Supplier to deliver the services.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKH3 - Essex

II.2.4) Description of the procurement

CHP wishes to commission an experienced and appropriately qualified organisation (the Supplier) to provide servicing and maintenance services to our main office heating, ventilation and air conditioning (HVAC) system in Chelmsford, Essex. The HVAC system also includes an air source heat pump for hot water.

The Supplier shall perform planned and preventative maintenance and servicing to CHP鈥檚 HVAC system at a frequency of two services per year at six monthly intervals, identifying current or potential issues and then carry out any necessary repairs to ensure the systems continue to operate effectively.

The Supplier shall also provide a reactive maintenance service, within pre-set timeframes, to attend, diagnose and rectify when the system fails to operate effectively or breaks down completely.

While replacement of select plant when deemed necessary shall be within the scope of this contract, a full replacement of the entire HVAC system is considered as outside the scope of this contract.

It is CHP鈥檚 intention to appoint one Supplier to deliver the services.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 50

Price - Weighting: 50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Option to extend for up to a further twenty-four months at CHP鈥檚 discretion

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

14 November 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

14 November 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service

London

Country

United Kingdom