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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

Contact

Fiona Fretwell

Email

fiona.fretwell [at] hes.scot

Telephone

+44 1316688866

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

National or federal Agency/Office

I.5) Main activity

Other activity

Built Environment, Heritage and Tourism

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Water Quality Checks in Various Regions

Reference number

HES/C/4275

II.1.2) Main CPV code

• 90733000 - Services related to water pollution

II.1.3) Type of contract

Services

II.1.4) Short description

Historic Environment Scotland has a requirement for a full range of Water Quality Management Services incorporating Risk Assessment and Water Quality Treatment Services. Services will include risk assessment, sampling and subsequent reporting, treatment and maintenance of water systems, and compliant with current legislation and, in particular, the HSE Legionnaires’ disease Approved Code of Practice (ACoP) L8 – 4th edition.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
4

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

HES reserves the right to award contracts for the Lots in combinations.

II.2) Description

II.2.1) Title

Provision of Water Quality Checks in Central Region

Lot No

2

II.2.2) Additional CPV code(s)

• 90733000 - Services related to water pollution

II.2.3) Place of performance

NUTS codes

• UKM77 - Perth & Kinross and Stirling

II.2.4) Description of the procurement

Historic Environment Scotland has a requirement for a full range of Water Quality Management Services incorporating Risk Assessment and Water Quality Treatment Services. Historic Environment Scotland require a whole service option for Water Risk Assessment and for Water Treatment Services. The same Contractor shall offer all services as a full management programme, thus providing a continuity of service compliant with current legislation, HSE ACoP L8, and BS 8680:2020, or any superseding codes of practice. The purpose is to provide Historic Environment Scotland with access to high-quality specialist Contractors of Water Quality Management Services for the control of Legionella as well as other coliforms and biofilms. Services will include risk assessment, sampling and subsequent reporting, treatment and maintenance of water systems, and compliant with current legislation and, in particular, the HSE Legionnaires’ disease Approved Code of Practice (ACoP) L8 – 4th edition.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

After initial period there will be an option to extend for up to a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Provision of Water Quality Checks - Edinburgh

Lot No

1

II.2.2) Additional CPV code(s)

• 90733000 - Services related to water pollution

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of
• UKM73 - East Lothian and Midlothian

II.2.4) Description of the procurement

Historic Environment Scotland has a requirement for a full range of Water Quality Management Services incorporating Risk Assessment and Water Quality Treatment Services. Historic Environment Scotland require a whole service option for Water Risk Assessment and for Water Treatment Services. The same Contractor shall offer all services as a full management programme, thus providing a continuity of service compliant with current legislation, HSE ACoP L8, and BS 8680:2020, or any superseding codes of practice.The purpose is to provide Historic Environment Scotland with access to high-quality specialist Contractors of Water Quality Management Services for the control of Legionella as well as other coliforms and biofilms. Services will include risk assessment, sampling and subsequent reporting, treatment and maintenance of water systems, and compliant with current legislation and, in particular, the HSE Legionnaires’ disease Approved Code of Practice (ACoP) L8 – 4th edition.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

After initial period there will be an option to extend for up to a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Provision of Water Quality Checks in South Region

Lot No

3

II.2.2) Additional CPV code(s)

• 90733000 - Services related to water pollution

II.2.3) Place of performance

NUTS codes

• UKM9 - Southern Scotland

II.2.4) Description of the procurement

Historic Environment Scotland has a requirement for a full range of Water Quality Management Services incorporating Risk Assessment and Water Quality Treatment Services. Historic Environment Scotland require a whole service option for Water Risk Assessment and for Water Treatment Services. The same Contractor shall offer all services as a full management programme, thus providing a continuity of service compliant with current legislation, HSE ACoP L8, and BS 8680:2020, or any superseding codes of practice. The purpose is to provide Historic Environment Scotland with access to high-quality specialist Contractors of Water Quality Management Services for the control of Legionella as well as other coliforms and biofilms. Services will include risk assessment, sampling and subsequent reporting, treatment and maintenance of water systems, and compliant with current legislation and, in particular, the HSE Legionnaires’ disease Approved Code of Practice (ACoP) L8 – 4th edition.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

After intial period there will be an option to extend for up to a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Provision of Water Quality Checks in North Region

Lot No

4

II.2.2) Additional CPV code(s)

• 90733000 - Services related to water pollution

II.2.3) Place of performance

NUTS codes

• UKM5 - North Eastern Scotland

II.2.4) Description of the procurement

Historic Environment Scotland has a requirement for a full range of Water Quality Management Services incorporating Risk Assessment and Water Quality Treatment Services. Historic Environment Scotland require a whole service option for Water Risk Assessment and for Water Treatment Services. The same Contractor shall offer all services as a full management programme, thus providing a continuity of service compliant with current legislation, HSE ACoP L8, and BS 8680:2020, or any superseding codes of practice. The purpose is to provide Historic Environment Scotland with access to high-quality specialist Contractors of Water Quality Management Services for the control of Legionella as well as other coliforms and biofilms. Services will include risk assessment, sampling and subsequent reporting, treatment and maintenance of water systems, and compliant with current legislation and, in particular, the HSE Legionnaires’ disease Approved Code of Practice (ACoP) L8 – 4th edition.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

After initial period there will be an option to extend for up to a further 24 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria

HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.

Minimum level(s) of standards possibly required

Employers (compulsory) Liability Insurance - GDP 5 million

Public Liability Insurance - GDP 10 million

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

28 October 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

28 October 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: This will be retendered during 2028 or earlier if not extended.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please ensure your response is submitted with all the completed documents including the online Single Procurement Document before the deadline.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Bidders are asked to put forward community benefits as part of the service provision. This could take the format of work experience, apprenticeships, employing local people or working with local charities.

(SC Ref:780301)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court and Justice of Peace Court

Sheriff Court House, 27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom