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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Alder House

Alder House Court, St Asaph Business Park

LL17 0JL

Contact

Alexandra McHugh

Email

alexandra.mchugh [at] wales.nhs.uk

Telephone

+44 1443848585

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Supply and Maintenance of Stores Handling Equipment

Reference number

SSP-OJEU-56036

II.1.2) Main CPV code

• 42400000 - Lifting and handling equipment and parts

II.1.3) Type of contract

Supplies

II.1.4) Short description

NHS Wales Shared Services Partnership – Procurement Services on behalf of Health Courier Services and Supply Chain are looking to engage the market to establish a framework agreement consisting up to twelve well-equipped suppliers, a maximum of three suppliers per lot, to provide Stores Handling Equipment for four regional Supply Chain Warehouses across Wales. This framework will encompass not only the supply of the equipment but also associated training and maintenance services for the Denbigh, Bridgend, Picketston, and Newport (NDC) Regional Warehouses.

The framework will involve a combination of lease/rental and maintenance-only arrangements. The specification includes the current inventory of equipment, both leased and owned. However, Supply Chain cannot guarantee a minimum or maximum number of call-offs under this contract.

The contract will be divided into four (4) geographical lots, each corresponding to a regional warehouse: Denbigh, Bridgend, Picketston, and Newport (NDC).

Lot 1 – Denbigh

Lot 2 – Bridgend

Lot 3 – Picketston

Lot 4 – Newport (NDC)

This division aims to enhance the Trust's flexibility and operational efficiency in managing the supply and maintenance of Stores Handling Equipment across these regions.

It is not a requirement to bid against all Lots, please only bid against the lots you wish to be considered for.

Regardless of the lots that you bid for, only one technical response will be required.

A maximum of three (3) suppliers will be awarded per lot. Upon award, the suppliers will be ranked from one (1) to three (3) based on their technical and commercial response. The awarding process will follow a sequential approach, with the first-ranked supplier in each lot being the primary choice. If the first-ranked supplier is unavailable or unable to fulfill the requirements, the award will then cascade down to the second-ranked supplier and so forth, ensuring a systematic selection process. This tiered ranking system allows the Trust to secure services from the preferred supplier while providing a contingency plan in case the top-ranked option is not available, thereby ensuring a streamlined and adaptable procurement process.

II.1.5) Estimated total value

Value excluding VAT: £1,040,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Denbigh

Lot No

1

II.2.2) Additional CPV code(s)

• 42400000 - Lifting and handling equipment and parts

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Denbigh

II.2.4) Description of the procurement

NHS Wales Shared Services Partnership – Procurement Services on behalf of Health Courier Services and Supply Chain are looking to engage the market to establish a framework agreement consisting up to twelve well-equipped suppliers, a maximum of three suppliers per lot, to provide Stores Handling Equipment for four regional Supply Chain Warehouses across Wales. This framework will encompass not only the supply of the equipment but also associated training and maintenance services for the Denbigh, Bridgend, Picketston, and Newport (NDC) Regional Warehouses.

The framework will involve a combination of lease/rental and maintenance-only arrangements. The specification includes the current inventory of equipment, both leased and owned. However, Supply Chain cannot guarantee a minimum or maximum number of call-offs under this contract.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 20

Cost criterion - Name: Commercial / Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

36 month contract with two optional 12 month extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Bridgend

Lot No

2

II.2.2) Additional CPV code(s)

• 42400000 - Lifting and handling equipment and parts

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Bridgend

II.2.4) Description of the procurement

NHS Wales Shared Services Partnership – Procurement Services on behalf of Health Courier Services and Supply Chain are looking to engage the market to establish a framework agreement consisting up to twelve well-equipped suppliers, a maximum of three suppliers per lot, to provide Stores Handling Equipment for four regional Supply Chain Warehouses across Wales. This framework will encompass not only the supply of the equipment but also associated training and maintenance services for the Denbigh, Bridgend, Picketston, and Newport (NDC) Regional Warehouses.

The framework will involve a combination of lease/rental and maintenance-only arrangements. The specification includes the current inventory of equipment, both leased and owned. However, Supply Chain cannot guarantee a minimum or maximum number of call-offs under this contract.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 20

Cost criterion - Name: Commercial / Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

36 month contract with two optional 12 month extensions.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Picketston

Lot No

3

II.2.2) Additional CPV code(s)

• 42400000 - Lifting and handling equipment and parts

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Picketston

II.2.4) Description of the procurement

NHS Wales Shared Services Partnership – Procurement Services on behalf of Health Courier Services and Supply Chain are looking to engage the market to establish a framework agreement consisting up to twelve well-equipped suppliers, a maximum of three suppliers per lot, to provide Stores Handling Equipment for four regional Supply Chain Warehouses across Wales. This framework will encompass not only the supply of the equipment but also associated training and maintenance services for the Denbigh, Bridgend, Picketston, and Newport (NDC) Regional Warehouses.

The framework will involve a combination of lease/rental and maintenance-only arrangements. The specification includes the current inventory of equipment, both leased and owned. However, Supply Chain cannot guarantee a minimum or maximum number of call-offs under this contract.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 20

Cost criterion - Name: Commercial / Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

36 month contract with two optional 12 month extensions

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Newport (NDC)

Lot No

4

II.2.2) Additional CPV code(s)

• 42400000 - Lifting and handling equipment and parts

II.2.3) Place of performance

NUTS codes

• UKL - Wales

Main site or place of performance

Newport (NDC)

II.2.4) Description of the procurement

NHS Wales Shared Services Partnership – Procurement Services on behalf of Health Courier Services and Supply Chain are looking to engage the market to establish a framework agreement consisting up to twelve well-equipped suppliers, a maximum of three suppliers per lot, to provide Stores Handling Equipment for four regional Supply Chain Warehouses across Wales. This framework will encompass not only the supply of the equipment but also associated training and maintenance services for the Denbigh, Bridgend, Picketston, and Newport (NDC) Regional Warehouses.

The framework will involve a combination of lease/rental and maintenance-only arrangements. The specification includes the current inventory of equipment, both leased and owned. However, Supply Chain cannot guarantee a minimum or maximum number of call-offs under this contract.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 20

Cost criterion - Name: Commercial / Weighting: 80

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

36 month contract with two optional 12 month extensions

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

In the case of framework agreements, provide justification for any duration exceeding 4 years:

36 months with the option to extend for two 12 month periods

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

30 October 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

30 October 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:144704)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom