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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

EFFICIENCY EAST MIDLANDS LIMITED

3 Maisies Way

Alfreton

Email

tenders [at] eem.org.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Companies House

07762614

Internet address(es)

Main address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

EEM0039 Digital Aerials Framework

Reference number

EEM0039

II.1.2) Main CPV code

• 50341000 - Repair and maintenance services of television equipment

II.1.3) Type of contract

Services

II.1.4) Short description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector. Since 2010, EEM has to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits.

EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Since then, our work has grown to working with over 360 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities.

EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The aim is to work together to align processes and practices, share our frameworks where possible and provide the best possible service to our combined members and usership.

All current and future members and users of EEM are able to access this Framework.

EEM are conducting this tender exercise to procure a digital aerials framework. The framework will be tendered and awarded based on the following EEM wishes to procure and enter into framework agreements with multiple contractors, each of which will provide services covering all areas related to digital aerial systems and any additional relatable services, to

support members in maintaining property stock standards.

II.1.5) Estimated total value

Value excluding VAT: £27,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50341000 - Repair and maintenance services of television equipment

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Efficiency East Midlands Ltd (EEM) are conducting this framework renewal for the provision of services related to digital aerial systems.

The scope of works is likely to include, but not limited to:

• servicing, maintenance and repair of digital aerial systems;

• reactive repairs;

• installation of new systems;

• installation and relocation of individual aerials and satellites;

• any additional elements associated with the works listed above.

This framework will be split into geographical lots covering most of England and Wales; these lots are split as follows:

• Lot 1: East Midlands

• Lot 2: National Coverage

The framework agreement will be for a period of 48 months, running from 1 February 2025 to 31 January 2029.

It is expected that a maximum of 8 contractors may be appointed onto each of the geographical lots of the framework, ensuring that all our member's requirements are covered taking into consideration the range of locations our members are located in.

The call-off contract's to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise begun by publication of the contract notice may extend for a duration of up to 5 years beyond expiry of the 4 year term of the framework agreements.

II.2.5) Award criteria

Quality criterion - Name: Method statement assessment / Weighting: 40%

Cost criterion - Name: Service and Maintainance / Weighting: 15%

Cost criterion - Name: Installation / Weighting: 12.5%

Cost criterion - Name: Materials / Weighting: 7.5%

Cost criterion - Name: Scenario - Basic Servicing and Maintainance / Weighting: 7.5%

Cost criterion - Name: Scenario - Comprehensive Servicing and Maintaiance / Weighting: 7.5%

Cost criterion - Name: Labour and Call Out / Weighting: 10%

II.2.6) Estimated value

Value excluding VAT: £27,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-025580

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

18 November 2024

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

18 November 2024

Local time

2:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The call-off contract's to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement.

Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime.

Where the contract notice states a maximum of suppliers to be appointed to the Framework, EEM reserves the right to appoint less than the numbers stated.

The Framework is being procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM.

EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM.

The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are:

Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM;

Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and

A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM.

EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023.

The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation.

1. Registered Social Landlords in England and Wales, including but not limited to

2. Local Authorities, including but not limited to England and List of councils in Wales

3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales

4. All emergency services including Police Forces, fire and rescue departments and emergency medical services

5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments

6. Registered Charities with a relevant link to the core purpose and services provided by EEM

7. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

London

WC2A 2LL

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

The Cabinet Office

London

SW1A 2AS

Country

United Kingdom