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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

The Royal Incorporation of Architects in Scotland (RIAS)

15 Rutland Square

Edinburgh

EH1 2BE

Email

luke.neve [at] rias.co.uk

Telephone

+44 1312297545

Fax

+44 1312282188

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.1) Name and addresses

Timespan

Helmsdale Heritage and Arts Society (鈥淭imespan鈥�), Dunrobin Street

Helmsdale

KW8 6JA

Contact

Giulia Gregnanin

Email

giulia [at] timespan.org.uk

Country

United Kingdom

NUTS code

UKM6 - Highlands and Islands

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local Agency/Office

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Design Competition for Timespan Redevelopment Feasibility Study

II.1.2) Main CPV code

• 71000000 - Architectural, construction, engineering and inspection services

II.1.3) Type of contract

Services

II.1.4) Short description

Timespan finds itself at a pivotal juncture, marked by significant transformation efforts. This moment is critical, requiring a comprehensive revitalisation of our entire building to support our strategic plan for 2025-2028 (see attached). The need for redevelopment stems from our commitment to unlocking Timespan's full potential as a cohesive, sustainable museum and cultural institution.

A feasibility study will inform this transformation, ensuring Timespan evolves into a more accessible, sustainable, and inclusive institution. The study will shape significant changes across both our physical infrastructure and the interpretive narratives that reflect our community's evolving needs and the broader impacts of the climate crisis and the legacies of colonialism and extractivism.

II.1.5) Estimated total value

Value excluding VAT: 拢30,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45212350 - Buildings of particular historical or architectural interest
• 71000000 - Architectural, construction, engineering and inspection services
• 71200000 - Architectural and related services
• 71210000 - Advisory architectural services
• 71220000 - Architectural design services
• 71221000 - Architectural services for buildings
• 71222000 - Architectural services for outdoor areas
• 71223000 - Architectural services for building extensions
• 71241000 - Feasibility study, advisory service, analysis
• 79314000 - Feasibility study

II.2.3) Place of performance

NUTS codes

• UKM6 - Highlands and Islands

Main site or place of performance

Helmsdale

II.2.4) Description of the procurement

Timespan intends to appoint an architect-led design team to provide the design services required to review the current material and progress a Feasibility Study.

A Feasibility Study for Timespan鈥檚 building will guide our future strategic investment into the building and narratives presented. This study will produce a comprehensive report, detailing designs and costs to RIBA Stage 1. Aligned with Timespan鈥檚 mission to use arts, heritage, digital technologies, education, wellbeing, and community building as catalysts for political, social, cultural, environmental, and communal change, the feasibility study will prioritise sustainability, accessibility, and community involvement. Through collaboration with architects, communities, youth partners, and experts, we aim to develop a sustainable design, accurate costing, and a resilient project plan. Our goal is to enhance the vision and resilience of our facility, ensuring it remains a vibrant and inclusive community asset for the future.

Due to the grant funded nature of the project, the contract for services may pause or end after the completion of any RIBA stage.

Timespan intends to instruct to RIBA Stage 1 completion initially, with a planned start date for design team appointment for the project late 2024, with completion of the feasibility study in July 2025 and a contract start on site after a fundraising campaign in circa summer 2027.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢30,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Timespan invites Expressions of Interest from architects, architectural practices and design teams who can demonstrate and illustrate the following expertise:

鈼� Experience of working on the refurbishment and extension of buildings.

鈼� Experience of integrating zero carbon technologies and energy management strategies in the delivery of building refurbishment projects.

鈼� Experience of working with clients in the cultural sector.

鈼� Experience of working in consultation with communities.

鈼� Experience of working on projects largely funded by public grant.

鈼� Experience of working collaboratively with other architects, engineers or industry professionals.

鈼� Experience of delivering projects in rural context.

鈼� Experience of working on conservation led projects

鈼� That the practice has sufficient resources to undertake the work in the proposed timescales.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

Suppliers must be RIAS and/or RIBA Accredited Architectural Practices

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

21 October 2024

Local time

5:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

28 October 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:778022)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Edinburgh

Country

United Kingdom