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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Health Board

Mountainhall Treatment Centre, Bankend Road

Dumfries

DG1 4AP

Email

nicoll.milne [at] nhs.scot

Telephone

+44 1387272777

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

NHSDG Estates & Property Fire Alarm Systems Maintenance Contract February 2025 - February 2028

Reference number

NHSDG0072024

II.1.2) Main CPV code

• 71630000 - Technical inspection and testing services

II.1.3) Type of contract

Services

II.1.4) Short description

The contract to be tendered by NHS Dumfries & Galloway (the “Authority) requires a provider to undertake Fire Alarm Systems Maintenance in NHSDG properties throughout Dumfries & Galloway

II.1.5) Estimated total value

Value excluding VAT: £180,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 71630000 - Technical inspection and testing services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

II.2.4) Description of the procurement

The key services being sought are in relation to Fire Alarm Systems Maintenance contract are planned works, routine maintenance works, and unplanned reactive works from time to time and in spite of the controls in place to prevent them. In addition a 24/7 Emergency on call service is to be provided as part of this service and is applicable to NHSDG Estates properties throughout Dumfries & Galloway.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £180,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The duration of the contract shall be 36 months with the option by NHSDG to extend for a further 12 months in 1 x 12 month interval

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates:

see enclosed Scope of Works and SPD

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

It is a mandatory requirement that the Contractor must be a member a NSI Gold Member – Fire Detection & Alarm Systems – SP203-1 or BAFE Member – Fire Safety Register – SP203-1.

It is a mandatory requirement of NHSDG that all contractors must be registered as CHAS Advanced members proof of registration will be required prior to acceptance of any contractor. If not CHAS Advanced registered at the time of submission of the SPD then a stated undertaking that if successful at the ITT stage this will be achieved within six months of contract award is acceptable at this stage.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

The conditions of contract are the NEC4 Term Services Short Contract June 2017 (with amendments October 2020).

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

17 October 2024

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

6 November 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Four years

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:777028)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Sherrif Court

Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Royal Institution of Chartered Surveyors

3rd Floor Princess Street

Edinburgh

EH2 4AD

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

NHS Dumfries & Galloway

Mountainhall Treatment Centre Bankend Road

Dumfries

DG1 4AP

Country

United Kingdom