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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Westminster City Council

16th Floor, 64 Victoria Street

London

SW1E 6QP

Contact

Alex Streatfeild-James

Email

asjames [at] westminster.gov.uk

Country

United Kingdom

NUTS code

UKI32 - Westminster

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Tendering Portal

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The council has 12 public conveniences that require cleaning and maintaining with a further two sites potentially requiring cleaning and maintenance on a temporary basis:

1.2 Public Convenience Locations

Public Convenience ‘Core’ Locations

1 Covent Garden St James’s

2 Green Park St James’s

3 Piccadilly Circus West End

4 Parliament Square St James’s

5 Victoria Embankment St James’s

6 Westminster Pier St James’s

7 Leicester Square St James’s

8 Paddington Street Marylebone

9 Queensway Bayswater

10 Wellington Place Regent’s Park

11 Great Marlborough Street/Carnaby Street West End

12 Jubilee Hall (Covent Garden piazza) St James’s

Public Convenience ‘Optional’ Locations

13 Walterton Road, junction with Harrow Road Harrow Road

14 Church Street, junction with Salisbury Street Church Street

It is currently anticipated that the Walterton Road public convenience will be permanently closed from approximately April 2025 as a result of a public realm design scheme. The Church Street PC comprises three cubicle toilets on the exterior of a café building. The current intention is that the café operator will clean and maintain these facilities, but this position remains under review and they may form part of this contract.

II.1.5) Estimated total value

Value excluding VAT: £12,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKI32 - Westminster

II.2.4) Description of the procurement

The council has 12 public conveniences that require cleaning and maintaining with a further two sites potentially requiring cleaning and maintenance on a temporary basis:

1.2 Public Convenience Locations

Public Convenience ‘Core’ Locations

1 Covent Garden St James’s

2 Green Park St James’s

3 Piccadilly Circus West End

4 Parliament Square St James’s

5 Victoria Embankment St James’s

6 Westminster Pier St James’s

7 Leicester Square St James’s

8 Paddington Street Marylebone

9 Queensway Bayswater

10 Wellington Place Regent’s Park

11 Great Marlborough Street/Carnaby Street West End

12 Jubilee Hall (Covent Garden piazza) St James’s

Public Convenience ‘Optional’ Locations

13 Walterton Road, junction with Harrow Road Harrow Road

14 Church Street, junction with Salisbury Street Church Street

It is currently anticipated that the Walterton Road public convenience will be permanently closed from approximately April 2025 as a result of a public realm design scheme. The Church Street PC comprises three cubicle toilets on the exterior of a café building. The current intention is that the café operator will clean and maintain these facilities, but this position remains under review and they may form part of this contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

30 November 2024

End date

29 November 2028

This contract is subject to renewal

Yes

Description of renewals

optional 5 year extension

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 October 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

10 October 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Cabinet Office

London

Country

United Kingdom