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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Charles Darwin School - Cleaning Tender

Jail Lane, Biggin Hill

Kent

TN16 3AU

Contact

Rachel OGrady

Email

rachel.ogrady [at] rivapartnership.co.uk

Telephone

+44 7887915213

Country

United Kingdom

NUTS code

UKJ4 - Kent

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Charles Darwin School - Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The supplier is to provide excellent cleaning services for Charles Darwin School in Kent.

II.1.5) Estimated total value

Value excluding VAT: £1,153,340

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

Main site or place of performance

Kent

II.2.4) Description of the procurement

Charles Darwin School is a creative and dynamic school in Biggin Hill, Kent, where our 1316 students flourish and make excellent progress. Above all, we want our students to enjoy their learning experiences and to leave with skills, values and memories that will stay with them throughout their adult lives and equip them for future employment.

We have calm, positive and engaging learning environments where students are encouraged to explore their learning and develop the knowledge and skills to be successful. We have high expectations of our students and their attitudes to learning, where we seek a cleaning contractor to support our high standards in the services they provide for our school.

Charles Darwin is part of the Inicio Trust. Further information about the school can be obtained here:

Tender information:

The successful tenderer will be required to provide cleaning services to Charles Darwin School.

The contract term being tendered is for two years and 5 months, from 1st April 2025 – 1st September 2027. There is an option for a further extension period for up to two additional years to 31st August 2029.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning and periodic deep cleaning throughout the year.

The school currently run their cleaning services in house and are keen to secure a high quality cleaning service whereby it’s students are able to enjoy excellence in education, supported by excellently kept facilities.

The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of it’s ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.

The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to it’s students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to it’s highest abilities, at all times.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,153,340

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 August 2029

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 October 2024

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

8 November 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-202495-PRO-27607815

VI.4) Procedures for review

VI.4.1) Review body

Charles Darwin School

Jail Lane, Biggin Hill

Kent

TN16 3AU

Country

United Kingdom