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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Buckinghamshire and Milton Keynes Fire Authority

Headquarters, Stocklake

Aylesbury

HP20 1BD

Contact

Procurement Manager

Email

rondasmith [at] bucksfire.gov.uk

Country

United Kingdom

NUTS code

UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PRO-517 - Cleaning Services, Consumables and Related Services

Reference number

PRO-517

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Buckinghamshire Fire and Rescue Service (BFRS) are seeking to award contract(s) for cleaning services, consumables and related services to multiple Fire Service sites within the County of Buckinghamshire and Milton Keynes.The tender consists of 2 Lots with bidders invited to bid for each or both Lots: Lot 1 South Sites- consists of 4 sites across the South of the County, Lot 2 North Sites – consists of 5 sites across the North of the County and Milton KeynesFull details of the site locations and requirements are detailed in the tender documentsSite visits are available to interested bidders on the following dates:11 September 2024 – LOT 1 South Sites12 September 2024 – LOT 2 North SitesFull details of the site visits schedule is provided within the tender documents at awarded contract(s) will commence 01 April 2025 for a term of 3 years with an option to extend up to 24 mths, 5 years in total. Fixed price for initial 2 years

II.1.5) Estimated total value

Value excluding VAT: £270,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 - South Sites - Buckinghamshire

Lot No

1

II.2.2) Additional CPV code(s)

• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKJ13 - Buckinghamshire CC

Main site or place of performance

Lot 1 South Sites includes 4 sites located within the south of the county of Buckinghamshire. Full details are available within the tender documents.

II.2.4) Description of the procurement

The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to four Fire Service sites within the south of the county of Buckinghamshire. Dedicated cleaners will provide cleaning services to the 4 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £34,052.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £103,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 March 2028

This contract is subject to renewal

Yes

Description of renewals

Option to extend up to a further 24 months in increments of 12 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 - North Sites - Buckinghamshire & Milton Keynes

Lot No

2

II.2.2) Additional CPV code(s)

• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKJ13 - Buckinghamshire CC

Main site or place of performance

five Sites located in North of county of Buckinghamshire & Milton Keynes

II.2.4) Description of the procurement

The Contracting Authority is seeking to award a contract for general cleaning services including supply of consumables and ability to provide specialist kitchen deep clean services to five Emergency Service sites within the North of the county of Buckinghamshire and Milton Keynes area. Dedicated cleaners will provide cleaning services to the 5 sites, including core consumables & ability to provide kitchen deep clean services as detailed within the tender documents. The contract initial term is 3 years with an option to extend a further 2 years to a total of 5 years. The estimated annual value of this contract is £55,445.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £167,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 March 2028

This contract is subject to renewal

Yes

Description of renewals

Option to extend up to a further 24 months in increments of 12 months

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As stated in procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

18 October 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

18 October 2024

Local time

12:00pm

Place

Contracting Authority headquarters

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice High Court of England and Wales

Rolls Building, 7 Rolls Building, Fetter Lane,

London

EC4A 1NL

Country

United Kingdom