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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

South Ayrshire Council

County Buildings, Wellington Square

Ayr

KA7 1DR

Email

procurement [at] south-ayrshire.gov.uk

Telephone

+44 3001230900

Country

United Kingdom

NUTS code

UKM94 - South Ayrshire

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a Fleet Maintenance Service

II.1.2) Main CPV code

• 50111000 - Fleet management, repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following:

All Repairs;

Services;

²Ñ°¿°Õ’s;

Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles;

24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Light Commercial Vehicles and Cars (LCV’s and Cars)

Lot No

1

II.2.2) Additional CPV code(s)

• 50111000 - Fleet management, repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM94 - South Ayrshire

II.2.4) Description of the procurement

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following:

All Repairs;

Services;

²Ñ°¿°Õ’s;

Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles;

24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

+1 +1 +1

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Heavy Goods Vehicles, Buses, and Refuse Collection Vehicles (HGV’s, Buses and RCVs)

Lot No

2

II.2.2) Additional CPV code(s)

• 50100000 - Repair, maintenance and associated services of vehicles and related equipment

II.2.3) Place of performance

NUTS codes

• UKM94 - South Ayrshire

II.2.4) Description of the procurement

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider Framework Agreement for suitably experienced and competent Service Providers to undertake the following:

All Repairs;

Services;

²Ñ°¿°Õ’s;

Routine planned inspections and maintenance to vehicles and ancillary equipment fitted to vehicles;

24/7 breakdown recovery and roadside assistance for the entire fleet of Council vehicles as detailed within each relevant Lot.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

+1 +1 +1

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

All Lots – All services must be carried out by appropriately qualified and trained personnel, and in accordance with all relevant statutes and other legislative requirements, the provisions and requirements of the Contract, and good industry practice. Evidence of qualifications and training will be required.

Lot 2 – HGVs, Buses and RCVs – Technicians and their workshop must be Institute of Road Transport Engineers (IRTEC) accredited. Evidence of this accreditation will be required. Tenderers that do not have these accreditations must ensure they are obtained within 3 months of the contract award date.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to Procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

27 September 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

27 September 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Circa June 2029.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please refer to Procurement documents

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27333. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Please refer to Procurement documents

(SC Ref:776100)

VI.4) Procedures for review

VI.4.1) Review body

Ayr Sheriff Court

Ayr

Country

United Kingdom