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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

West Lancashire Borough Council

52 Derby Street

Ormskirk

L39 2DF

Email

etenders [at] rand-associates.co.uk

Country

United Kingdom

NUTS code

UKD7 - Merseyside

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

West Lancashire Borough Council - Framework for Support Trades

Reference number

WLBC10405

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

The Contracting Authority wish to appoint a Framework of Contractors for the undertaking of repairs, renewals, reinstatements and improvements in respect of the following Specialist Trades;

Lot 1 - Paving Works

Lot 2 - Fencing Works

Lot 3 - Drainage and Sewage Works

Lot 4.- Asphalt Works

Lot 5 - Roofing Works

Lot 6 - Plumbing Works

Lot 7.- House and Communal Clearance

Lot 8 - Scaffolding

The Framework will be for a 4 year period and the initial call-off contracts will be for 36 months commencing on or about the 1st December 2024 with the option to be extended for a further two years. The Framework Agreement will be based on the JCT Framework Agreement 2016 (FA2016) with the underlying Call-Off Contracts being based on

The Articles, Contract Details and Contract Conditions of the NHF Form of Contract 2023 with amendments together with:

• Preliminaries;

• Technical Specification of Materials and Workmanship;

• M3NHF Schedule of Rates: Responsive Maintenance and Void Property Works Version 7.2

• KPI Framework;

• Price Framework

Provider's Method Statements

Provider's Social Value Offer

The Contracting Authority's mission is to create sustainable communities and they are committed to making a positive difference . The quality of the service to be provided by the Contractors is therefore of paramount importance and the

Contracting Authority is therefore seeking Contractors who can deliver the service required to the highest possible standards and can demonstrate a proven track record for successfully and expeditiously competing this type of Work.

II.1.5) Estimated total value

Value excluding VAT: £1,450,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 - Paving Works

Lot No

1

II.2.2) Additional CPV code(s)

• 45233222 - Paving and asphalting works
• 45233340 - Foundation work for footpaths
• 45432112 - Laying of paving

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Paving Works (Precast Concrete, Insitu Concrete, Tarmacadam, Block and other type of hard landscaping paving) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

II.2) Description

II.2.1) Title

Lot 2 - Fencing Works

Lot No

2

II.2.2) Additional CPV code(s)

• 45340000 - Fencing, railing and safety equipment installation work

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Fencing Works (ChainLink, Boarded, Palisade, Post and Rail and other types of Fencing),) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £250,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

II.2) Description

II.2.1) Title

Lot 3 - Drainage and Sewage Works

Lot No

3

II.2.2) Additional CPV code(s)

• 45111240 - Ground-drainage work
• 45232400 - Sewer construction work
• 45232410 - Sewerage work
• 45232411 - Foul-water piping construction work
• 45232420 - Sewage work
• 45232440 - Construction work for sewage pipes
• 45232450 - Drainage construction works
• 45232451 - Drainage and surface works
• 45232452 - Drainage works
• 45332000 - Plumbing and drain-laying work

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Drainage and Sewage Works (Surface Water, Foul Drainage and Manholes, Interceptors, Land Drainage and Soakaways) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £250,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

II.2) Description

II.2.1) Title

Lot 4 - Asphalt Works

Lot No

4

II.2.2) Additional CPV code(s)

• 45233222 - Paving and asphalting works

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Hot and Cold Asphalt Works (Damp proof membranes, Roofing, Paving) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

II.2) Description

II.2.1) Title

Lot 5 - Roofing Works

Lot No

5

II.2.2) Additional CPV code(s)

• 45260000 - Roof works and other special trade construction works

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Roofing Works (Pitched and Flat Roofing including Rainwater Goods and Fascia, bargeboards and Soffits) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

II.2) Description

II.2.1) Title

Lot 6 - Plumbing Works

Lot No

6

II.2.2) Additional CPV code(s)

• 45330000 - Plumbing and sanitary works

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Plumbing Works (Internal and External plumbing, Sanitary Fittings etc ) as responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

II.2) Description

II.2.1) Title

Lot 7 - House and Communal Clearance

Lot No

7

II.2.2) Additional CPV code(s)

• 45111000 - Demolition, site preparation and clearance work

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake House and Communal Clearance (House Clearance and Disposal including environmental waste, Communal Clearance of Common Parts, Estate Clearance including fly tipping) in conjunction with responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £100,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

II.2) Description

II.2.1) Title

Lot 8 - Scaffolding

Lot No

8

II.2.2) Additional CPV code(s)

• 45262100 - Scaffolding work
• 45262110 - Scaffolding dismantling work

II.2.3) Place of performance

NUTS codes

• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractors to undertake Scaffolding Works (Tubular and System Scaffolding, Towers etc) to faciltate responsive maintenance, and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

23 September 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

23 September 2024

Local time

12:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All documentation can be downloaded from

This portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications.

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: WLBC10405

Economic operators may seek clarification where they consider any part of the procurement documentation is unclear.

All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 12.09.2024, this will provide an audit trail of all clarification requests and responses issued.

It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal.

Response to requests for clarification will be communicated to all Economic Operators through the portal secure email messaging system.

When uploading Tender Documentation , Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time.

DO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 23.09.2024 at 12.00 noon.

Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline.

Tenders and supporting documentation must be visible to the Contracting Authority and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand help desk by email etenders [at] rand-associates.co.uk

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

The Strand

London

WC2A 2LL

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to all Economic Operators.

The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before a Contract is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are are risk of harm by a breach of the Regulations to take action in the High Court.

After the expiry of the 10 day standstill period, the Contracting Authority will unless prevented by order of the High Court, conclude and enter the Contract.

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 4AS

Country

United Kingdom