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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Newham Community Learning Trust

South East Building, Eastlea Community School

London

E16 4ND

Email

info [at] cohesionconsulting.co.uk

Country

United Kingdom

NUTS code

UKI4 - Inner London – East

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Newham Community Learning Trust

Reference number

CCL_044

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The Newham Community Learning Trust is a highly successful Trust with six schools, two primary and four large secondary schools in London. The Trust has approximately 5,375 students aged between 6 and 18 years of age and is supported by a team of some 750 teaching and support staff. The current contract is a mix of in-house operations and contracts managed by Juniper Ventures, Birkin and one in-house operation. The Trust is tendering its cleaning services in all six schools, four large secondary and two primary schools. The two stage restricted tender is being managed under The Light Touch Regime. The trust are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. The Trust will award all 6 schools to one contractor. Another school may be joining the Trust in the coming months. If that happens, they will be incorporated in the tender exercise at the ITT stage. The Trust require a TUPE compliant financial model w

II.1.5) Estimated total value

Value excluding VAT: £4,500,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90919300 - School cleaning services

II.2.3) Place of performance

NUTS codes

• UKI4 - Inner London – East

Main site or place of performance

Newham Community Learning Trust, South East Building, Eastlea Community School, Exning Road, London, E16 4ND

II.2.4) Description of the procurement

The Newham Community Learning Trust is a highly successful Trust with six schools, two primary and four large secondary schools in London. The Trust has approximately 5,375 students aged between 6 and 18 years of age and is supported by a team of some 750 teaching and support staff. The current contract is a mix of in-house operations and contracts managed by Juniper Ventures, Birkin and one in-house operation. The Trust is tendering its cleaning services in all six schools, four large secondary and two primary schools. The two stage restricted tender is being managed under The Light Touch Regime. The trust are seeking a professional cleaning contractor to deliver an excellent level of service throughout the year. The Trust will award all 6 schools to one contractor. Another school may be joining the Trust in the coming months. If that happens, they will be incorporated in the tender exercise at the ITT stage. The Trust require a TUPE compliant financial model which will be scored in the tender evaluation. A second, ‘Greenfield’ financial model will also be required for consideration, although this will not be scored in the evaluation. The contract is scheduled to commence on 15th February 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust’s satisfaction and agreement on budgets and service levels. Most of the cleaning staff have LGPS pension schemes and either having ABS in a London Borough, or the ability to achieve ABS status, will be essential for bidders.The estimated turnover for the initial three-year duration is approximately £4,500,000.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £4,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract is for an initial three year term. There is an option to extend the contract for a further two years subject to mutual agreement, based on strong financial and qualitative performance by mutual agreement.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

23 September 2024

Local time

1:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Public Procurement Review Service London

70 Whitehall

London

SW1A 2AS

Email

cocommercial [at] crowncommercial.gov.uk

Country

United Kingdom

Internet address

VI.4.2) Body responsible for mediation procedures

Cohesion Consulting Ltd

16 Mount Pleasant

Tunbridge Wells

TN1 1QU

Email

info [at] cohesionconsulting.co.uk

Telephone

+44 1892251001

Country

United Kingdom

Internet address

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

Details on deadlines for review procedures are available from Cohesion Consulting Ltd.

VI.4.4) Service from which information about the review procedure may be obtained

Cohesion Consulting Ltd

16 Mount Pleasant

Tunbridge Wells

TN1 1QU

Email

info [at] Cohesionconsulting.co.uk

Telephone

+44 1892251001

Country

United Kingdom

Internet address