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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Orkney Islands Council

Council Offices, School Place

Kirkwall

KW15 1NY

Contact

Rosemary Colsell

Email

rosemary.colsell [at] orkney.gov.uk

Telephone

+44 1856873535

Fax

+44 1856876158

Country

United Kingdom

NUTS code

UKM65 - Orkney Islands

Internet address(es)

Main address

Buyer's address

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework Agreement for the Provision of Operated Plant hire and Plant Hire

Reference number

OIC/PROC/1227

II.1.2) Main CPV code

• 34920000 - Road equipment

II.1.3) Type of contract

Supplies

II.1.4) Short description

Orkney Islands Council (鈥漷he Authority鈥�) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney.

II.1.5) Estimated total value

Value excluding VAT: 拢800,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Contractors may bid for one lot only or for any combination of lots

II.2) Description

II.2.1) Title

West Mainland

Lot No

2

II.2.2) Additional CPV code(s)

• 34133000 - Articulated trucks
• 16700000 - Tractors
• 34134000 - Flatbed and Tipper trucks
• 34142300 - Dumper trucks
• 34144400 - Road-maintenance vehicles
• 34144430 - Road-sweeping vehicles
• 43310000 - Civil engineering machinery
• 34138000 - Road tractor units
• 45500000 - Hire of construction and civil engineering machinery and equipment with operator
• 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
• 43262100 - Mechanical excavators

II.2.3) Place of performance

NUTS codes

• UKM65 - Orkney Islands

Main site or place of performance

Orkney Islands

II.2.4) Description of the procurement

Orkney Islands Council (鈥漷he Authority鈥�) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 2 is West Mainland (Birsay, Evie, Rendall, Firth, Harray, Orphir, Sandwick, Stenness and Stromness). Each lot has 2 options 鈥� Option 1 operated plant hire and Option 2 plant hire.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 拢268,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the estimated value of the contract for Lot 2 above is based on the 48 month duration of the contract.

II.2) Description

II.2.1) Title

Inner and South Isles

Lot No

3

II.2.2) Additional CPV code(s)

• 34133000 - Articulated trucks
• 16700000 - Tractors
• 34134000 - Flatbed and Tipper trucks
• 34142300 - Dumper trucks
• 34144400 - Road-maintenance vehicles
• 34144430 - Road-sweeping vehicles
• 43310000 - Civil engineering machinery
• 45500000 - Hire of construction and civil engineering machinery and equipment with operator
• 34138000 - Road tractor units
• 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
• 43262100 - Mechanical excavators

II.2.3) Place of performance

NUTS codes

• UKM65 - Orkney Islands

Main site or place of performance

Orkney Islands

II.2.4) Description of the procurement

Orkney Islands Council (鈥漷he Authority鈥�) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 3 is Inner Isles (Shapinsay, Rousay, Egilsay & Wyre, Flotta, Hoy and Graemsay). Each lot has 2 options 鈥� Option 1 operated plant hire and Option 2 plant hire.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 拢136,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the estimated value of the contract for Lot 3 above is based on the 48 month duration of the contract.

II.2) Description

II.2.1) Title

Outer Isles

Lot No

4

II.2.2) Additional CPV code(s)

• 34133000 - Articulated trucks
• 16700000 - Tractors
• 34134000 - Flatbed and Tipper trucks
• 34142300 - Dumper trucks
• 34144400 - Road-maintenance vehicles
• 34144430 - Road-sweeping vehicles
• 43310000 - Civil engineering machinery
• 45500000 - Hire of construction and civil engineering machinery and equipment with operator
• 34138000 - Road tractor units
• 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
• 43262100 - Mechanical excavators

II.2.3) Place of performance

NUTS codes

• UKM65 - Orkney Islands

Main site or place of performance

Orkney Islands

II.2.4) Description of the procurement

Orkney Islands Council (鈥漷he Authority鈥�) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 4 is Outer Isles (Stronsay, Eday, Sanday, Westray, Papa Westray and North Ronaldsay). Each lot has 2 options 鈥� Option 1 operated plant hire and Option 2 plant hire.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 拢138,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the estimated value of the contract for Lot 4 above is based on the 48 month duration of the contract.

II.2) Description

II.2.1) Title

East Mainland

Lot No

1

II.2.2) Additional CPV code(s)

• 16700000 - Tractors
• 34144400 - Road-maintenance vehicles
• 34138000 - Road tractor units
• 34144430 - Road-sweeping vehicles
• 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
• 43262100 - Mechanical excavators
• 45500000 - Hire of construction and civil engineering machinery and equipment with operator
• 43310000 - Civil engineering machinery
• 34142300 - Dumper trucks
• 34142000 - Crane and dumper trucks
• 34133000 - Articulated trucks
• 34134000 - Flatbed and Tipper trucks

II.2.3) Place of performance

NUTS codes

• UKM65 - Orkney Islands

Main site or place of performance

Orkney Islands

II.2.4) Description of the procurement

Orkney Islands Council (鈥漷he Authority鈥�) has a requirement for the provision of operated plant hire and plant hire across all areas of Orkney. Lot 1 is East Mainland (Kirkwall, St Ola, Burray, Deerness, Holm, South Ronaldsay and Tankerness). Each lot has 2 options 鈥� Option 1 operated plant hire and Option 2 plant hire.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: 拢268,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the estimated value of the contract for Lot 1 above is based on the 48 month duration of the contract.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed in the invitation to tender documentation

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

25 September 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

25 September 2024

Local time

2:00pm

Place

TEAMS

Information about authorised persons and opening procedure

Opened by 3 Officers with Delegated Procurement Authority, in accordance with the Contract Standing Orders

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: July / August 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort

undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late

tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract

advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the

Public Contracts (Scotland) Regulations may bring proceedings in the Sheriff Court of Court of Session. An Electronic SPD must be completed and submitted via the Public Contracts Scotland Web Portal as part of a bidders submission.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Bidders are required to set out their approach to delivering wider Community Benefits through the contract period, which is defined as how you will provide additional social value from the public spend associated with the contract.

This could include how you will support a range of social, economic and environmental benefits for the Orkney community including through the creation of new jobs, apprenticeships and local charity and community initiatives.

(SC Ref:775146)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Kirkwall Sherriff Court

Watergate

Kirkwall

KW15 1DP

Email

kirkwall [at] scotcourts.gov.uk

Telephone

+44 1856872110

Country

United Kingdom

Internet address

VI.4.2) Body responsible for mediation procedures

Kirkwall Sherriff Court

Watergate

Kirkwall

KW15 1DP

Email

kirkwall [at] scotcourts.gov.uk

Telephone

+44 1856872110

Country

United Kingdom

Internet address

VI.4.4) Service from which information about the review procedure may be obtained

Kirkwall Sherriff Court

Watergate

Kirkwall

KW15 1DP

Email

kirkwall [at] scotcourts.gov.uk

Telephone

+44 1856872110

Country

United Kingdom

Internet address