º£½ÇÉçÇøapp

Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Weydon Multi Academy Trust

Weydon Lane, Farnham

Surrey

GU9 8UG

Email

tenders [at] litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Weydon School

Weydon Lane, Farnham

Surrey

GU9 8UG

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Farnham Heath End School

Hale Reeds, Farnham

Surrey

GU9 9BN

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Woolmer Hill School

Woolmer Hill Road, Haslemere

Surrey

GU27 1QB

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

The Park School

Onslow Crescent, Woking

Surrey

GU22 7AT

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Rodborough School

Petworth Road, Milford, Godalming

Surrey

GU8 5BZ

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Abbey School

Menin Way, Farnham

Surrey

GU9 8DY

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Ridgeway School

14 Frensham Road, Farnham

Surrey

GU9 8HB

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Crondall Primary School

Croft Lane, Crondall, Farnham

Surrey

GU10 5QG

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Frogmore Community College

55 Potley Hill Road

Yateley

GU46 6AG

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ3 - Hampshire and Isle of Wight

Internet address(es)

Main address

I.1) Name and addresses

Beacon Hill School

Beacon Hill Community Primary School, Beacon Hill Road, Hindhead

Surrey

GU26 6NR

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Brooklands School

27 Wray Park Road

Reigate

RH2 0DF

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Clifton Hill School

Chaldon Road, Caterham

Surrey

CR3 5PN

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ2 - Surrey, East and West Sussex

Internet address(es)

Main address

I.1) Name and addresses

Eggars School

London Road, Holybourne, Alton

Hampshire

GU34 4EQ

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ3 - Hampshire and Isle of Wight

Internet address(es)

Main address

I.2) Information about joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Weydon Multi Academy Trust ~ Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract.

II.1.5) Estimated total value

Value excluding VAT: £1,015,575

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ2 - Surrey, East and West Sussex

Main site or place of performance

Surrey, East and West Sussex

II.2.4) Description of the procurement

WMAT is a multi-academy trust currently comprising 13 schools in the Surrey area. The Trust was formed in 2017 and currently includes 4 secondary schools, 3 special needs schools and 1 primary school. The Trust is growing, with five new schools due to join the Trust prior to the start of the new cleaning contract. It is our intention that as existing contracts come to an end, schools will join the Trust contract with an aligned contract end date. Our ambition over the next five years is to grow to approximately 20 schools in total, based on three equal phases clusters:

•S±ð³¦´Ç²Ô»å²¹°ù²â

•Special Needs

•P°ù¾±³¾²¹°ù²â

During 2025 we anticipate the addition of 1 additional school – likely to be a primary school.

A key element of WMAT’s vision for our schools, is the provision of exceptional learning environments. Creating inspiring classrooms in which to learn, teach and spaces for students / children and staff to work and relax sits as one of our core values. We describe this as our drive to create and maintain ‘exceptional learning environments’. Our cleaning partner will be a key driver in the maintenance of exceptional environments; both from an aesthetic and environmental sustainability perspective. We are looking to build a relationship which further enhances our school environments, utilising technology and resource efficiencies to create financial efficiencies and sparkly clean schools.

Importantly, we value developing ‘partnerships’ with specialist providers across a range of specialities. Working together we will develop KPIs to sit alongside regular qualitative feedback from our Business / Operations / Premises leads; ‘Stronger Together’. Our cleaning partner will mirror our passion to be innovative and to initiate different ways of doing things – we are open to suggestions from the successful contractor to review our current services / ways of working and make recommendations for improvement. ‘Restlessness in the pursuit of better’. The successful contractor will also develop excellent relationships formally and informally with key colleagues including Business / Operations Leads, Estates Managers and Headteachers / Principals.

The contract offered includes all cleaning services whilst schools are in session, and periodic / deep cleans. The contract is being tendered on a 3-year basis and will operate as a Guaranteed Performance Contract, with the successful contractor offering the Trust a guaranteed return / cost per annum for the provision of cleaning services. The main contract start date will be 1.4.25, with additional schools joining as their contracts ends.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,015,575

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 March 2030

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

To respond to this opportunity please click here:

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

20 September 2024

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

14 October 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2024812-PRO-27372104

VI.4) Procedures for review

VI.4.1) Review body

Weydon Multi Academy Trust

Weydon School, Weydon Lane, Farnham

Surrey

GU9 8UG

Country

United Kingdom