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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Mole Valley District Council

Pippbrook

DORKING

RH41SJ

Email

procurement [at] molevalley.gov.uk

Telephone

+44 1403215299

Country

United Kingdom

NUTS code

UKJ26 - East Surrey

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Mole Valley District Council - Building Fabric Services (Electrical and Mechanical Repairs and Maintenance)

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Mole Valley District Council (the Council) is looking to acquire the services of a suitably skilled and qualified fabric contractor to undertake: emergency and reactive call out and repairs & installations at Corporate Sites, Carparks, Public Toilets and Residential properties as well as Electrical and Mechanical services at Residential properties only. The properties and equipment included in this tender and owned by the Council are varied. They range from the main Civil Centre offices in Dorking and the Dorking Halls Theatre to small rural toilet blocks, various car parks and the stock of 33 residential properties.

The Commencement Date for the delivery of the services is scheduled to be on Monday 2nd December 2024 at 00:00 hours. The Contract will be awarded for a period of 3 years until 1st December 2027, with an option to extend for a further 2 year period until 1st December 2029 subject to performance and the absolute discretion of the Council.

The estimated total value stated is the full 3Y+2Y value.

II.1.5) Estimated total value

Value excluding VAT: 拢750,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKJ26 - East Surrey

II.2.4) Description of the procurement

The property list, as detailed in the Section 2 and Appendix C and D, is considered correct at the time of tender. The Councils property portfolio is likely to alter throughout the contract term. Any additional properties will be offered to the successful bidder to price in order for consideration by the Council. If the Contractors price is accepted by the Council then the property shall be deemed to be included as part of the contract.

If the Council removes any properties from its portfolio or responsibility then the Contractor shall, upon instruction from the Council cease undertaking the contract duties for said properties. The Contractor will not be entitled to any compensation for loss of profit or any other such loss that may be incurred from the removal of any property from this contract.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢750,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

2 December 2024

End date

1 December 2027

This contract is subject to renewal

Yes

Description of renewals

One option to extend for two years up to 01.12.2029

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

The procurement documents can be accessed at

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

13 September 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

13 September 2024

Local time

12:05pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

The Strand

London

Country

United Kingdom