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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

Email

flexibleprocurement [at] scotland-excel.org.uk

Telephone

+44 3033333000

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Measured Term Contract (MTC) for Electrical Repairs & Maintenance

Reference number

DGCC-00461

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.

The Electrical services which may be carried out under this contract include: -

Electrical Installations

Power Failures

Lighting Repairs

Electric Heating Repairs

Small Electrical alterations

Fixed Electrical Remedials *

Cleaning Kitchen Fans & Lights **

Fan Convector Servicing **

Emergency Lights Servicing **

Solar Panels Inspections

* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.

** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract

** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.

This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.

The Contract will be divided into four individual lots by geographical area. Dumfries and Galloway Council’s preference is that a Contractor can only win 3 of the 4 available Lots/areas.

The Lots are defined as follows.

Lot 1 Wigtownshire

Lot 2 Stewartry

Lot 3 Nithsdale

Lot 4 Annandale & Eskdale

II.1.5) Estimated total value

Value excluding VAT: £1,800,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 Wigtownshire

Lot No

1

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 71314100 - Electrical services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries and Galloway, Wigtownshire.

II.2.4) Description of the procurement

This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.

The Electrical services which may be carried out under this contract include: -

Electrical Installations

Power Failures

Lighting Repairs

Electric Heating Repairs

Small Electrical alterations

Fixed Electrical Remedials *

Cleaning Kitchen Fans & Lights **

Fan Convector Servicing **

Emergency Lights Servicing **

Solar Panels Inspections

* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.

** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract

** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.

This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.

There are four different instruction timescales which must be adhered to: -

A1= Immediate (within 2 hours)

A2 – Within 24 hours

A3 – Within 7 working days

A4 – Within 30 working days

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £75,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 Stewartry

Lot No

2

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 71314100 - Electrical services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries and Galloway, Stewartry.

II.2.4) Description of the procurement

This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.

The Electrical services which may be carried out under this contract include: -

Electrical Installations

Power Failures

Lighting Repairs

Electric Heating Repairs

Small Electrical alterations

Fixed Electrical Remedials *

Cleaning Kitchen Fans & Lights **

Fan Convector Servicing **

Emergency Lights Servicing **

Solar Panels Inspections

* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.

** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract

** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.

This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.

There are four different instruction timescales which must be adhered to: -

A1= Immediate (within 2 hours)

A2 – Within 24 hours

A3 – Within 7 working days

A4 – Within 30 working days

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £75,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 3 Nithsdale

Lot No

3

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 71314100 - Electrical services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries and Galloway, Nithsdale.

II.2.4) Description of the procurement

This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.

The Electrical services which may be carried out under this contract include: -

Electrical Installations

Power Failures

Lighting Repairs

Electric Heating Repairs

Small Electrical alterations

Fixed Electrical Remedials *

Cleaning Kitchen Fans & Lights **

Fan Convector Servicing **

Emergency Lights Servicing **

Solar Panels Inspections

* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.

** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract

** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.

This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.

There are four different instruction timescales which must be adhered to: -

A1= Immediate (within 2 hours)

A2 – Within 24 hours

A3 – Within 7 working days

A4 – Within 30 working days

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £225,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 4 Annandale & Eskdale

Lot No

4

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 71314100 - Electrical services

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Dumfries and Galloway, Annandale & Eskdale.

II.2.4) Description of the procurement

This tender process is for participation in the Contract for a fully comprehensive contract to carry out Electrical Repair & New Works, which also incorporates an element of Servicing to Fan Convectors, Emergency Lights and Kitchen Fans & Lights within schools and other council buildings throughout Dumfries and Galloway.

The Electrical services which may be carried out under this contract include: -

Electrical Installations

Power Failures

Lighting Repairs

Electric Heating Repairs

Small Electrical alterations

Fixed Electrical Remedials *

Cleaning Kitchen Fans & Lights **

Fan Convector Servicing **

Emergency Lights Servicing **

Solar Panels Inspections

* Fixed Electrical Remedials are a result of the Fixed Electrical Inspection which is carried out under another contract.

** Any repairs as a result of the Cleaning Kitchen Fans & Lights will be carried out under this contract

** Any repairs as a result of the Servicing of Emergency Lights will be carried out under this contract.

This contract will provide Dumfries and Galloway with Contractors certified and qualified to Electrical Repairs and New Works.

There are four different instruction timescales which must be adhered to: -

A1= Immediate (within 2 hours)

A2 – Within 24 hours

A3 – Within 7 working days

A4 – Within 30 working days

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.6) Estimated value

Value excluding VAT: £75,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The recommended contract duration is a period of 2 years with the option to extend for a further two 12-month period at the Councils discretion.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-019186

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

9 September 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

9 September 2024

Local time

12:00pm

Place

Renfrewshire House Paisley or via on-line methods

Information about authorised persons and opening procedure

A minimum of two Scotland Excel Senior Procurement Specialists will be present for the tender opening.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27271. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

It is up to each Tenderer to decide what community benefit outcomes they wish to choose. There is no limit to the community benefits that a Tenderer may offer, and the total community benefits points may exceed the stated expectation.

For further details see ITT documentation

(SC Ref:773210)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom