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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Worcester City Council

The Guildhall, High Street

Worcester

WR1 2EY

Email

procurement [at] worcester.gov.uk

Country

United Kingdom

NUTS code

UKG12 - Worcestershire

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Building Repairs & Maintenance and Minor Works Contract

Reference number

DN736216

II.1.2) Main CPV code

• 50700000 - Repair and maintenance services of building installations

II.1.3) Type of contract

Services

II.1.4) Short description

Worcester City Council is inviting tenders for the provision of a building repairs and maintenance and minor works service. The service is a series of small works orders for reactive response maintenance, and some minor planned works.

The service to be provided comprises of the following:-

A - Reactive maintenance and repair according to a priority assigned by the Client

B - Planned maintenance up to a maximum value of 拢25,000 per order, (subject to quotation and demonstration of Best Value*).

C - Minor works projects up to a maximum value of 拢25,000 per order, (subject to quotation and demonstration of Best Value*).

D - Out of hours Emergency Works.

[*Alternative quotations may be sought if the cost of the works are deemed to excessive]

The works are defined as general building works, including general plumbing but excluding mechanical and electrical works which are procured through separate term contracts. Some general building and project work may require an element of mechanical or electrical work to resolve the issue, which may be requested as part of the work order.

The Contractor must provide and maintain throughout the duration of the contract an 鈥淥ut of Normal Working Hour Emergency Service鈥� to avoid danger to health and safety of building occupants or serious damage to buildings and other structures. This service must be provided 24 hours each day including at weekends and during holiday periods.

The Client shall expect the Contractor to self deliver the majority of the work when Providing the Service.

Property affected by the service includes various public buildings (generally non-housing) and ancillaries within the local government boundaries of Worcester City Council.

This procurement is being carried out under a two stage process and Bidders are only required to complete the Selection Questionnaire at this initial stage. Please see the procurement documents for further information.

The Council is using the e-procurement portal known as the Proactis Pro-Contract portal to conduct this procurement exercise.

To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents

II.1.5) Estimated total value

Value excluding VAT: 拢2,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45200000 - Works for complete or part construction and civil engineering work
• 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

II.2.3) Place of performance

NUTS codes

• UKG12 - Worcestershire

II.2.4) Description of the procurement

Worcester City Council is inviting tenders for the provision of a building repairs and maintenance and minor works service. The service is a series of small works orders for reactive response maintenance, and some minor planned works.

The service to be provided comprises of the following:-

A - Reactive maintenance and repair according to a priority assigned by the Client

B - Planned maintenance up to a maximum value of 拢25,000 per order, (subject to quotation and demonstration of Best Value*).

C - Minor works projects up to a maximum value of 拢25,000 per order, (subject to quotation and demonstration of Best Value*).

D - Out of hours Emergency Works.

[*Alternative quotations may be sought if the cost of the works are deemed to excessive]

The works are defined as general building works, including general plumbing but excluding mechanical and electrical works which are procured through separate term contracts. Some general building and project work may require an element of mechanical or electrical work to resolve the issue, which may be requested as part of the work order.

The Contractor must provide and maintain throughout the duration of the contract an 鈥淥ut of Normal Working Hour Emergency Service鈥� to avoid danger to health and safety of building occupants or serious damage to buildings and other structures. This service must be provided 24 hours each day including at weekends and during holiday periods.

The Client shall expect the Contractor to self deliver the majority of the work when Providing the Service.

Property affected by the service includes various public buildings (generally non-housing) and ancillaries within the local government boundaries of Worcester City Council.

This procurement is being carried out under a two stage process and Bidders are only required to complete the Selection Questionnaire at this initial stage. Please see the procurement documents for further information.

The Council is using the e-procurement portal known as the Proactis Pro-Contract portal to conduct this procurement exercise.

To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password which will allow them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢2,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 March 2028

This contract is subject to renewal

Yes

Description of renewals

Option to extend for a further two years plus a further 2 years up to a total contract term of 7 years to 31 March 2032

II.2.9) Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

23 September 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

The High Court

Royal Courts of Justice, The Strand

London

WC24 2LL

Country

United Kingdom