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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

London Borough of Hillingdon

London

Hillingdon

London

Email

jgasparette [at] hillingdon.gov.uk

Country

United Kingdom

NUTS code

UKI74 - Harrow and Hillingdon

Internet address(es)

Main address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

LB Hillingdon - Supply and Delivery of Grounds Maintenance & Golf Course Machinery

II.1.2) Main CPV code

• 43325100 - Grounds-maintenance equipment

II.1.3) Type of contract

Supplies

II.1.4) Short description

The London Borough of Hillingdon (LBH) invites tenders from qualified suppliers to provide machinery for our Grounds Maintenance and Golf Course teams. This machinery is essential for maintaining the borough's parks, open spaces, and gardens to the highest standards. Additionally, LBH seeks an experienced service provider for the servicing and maintenance of the machinery, ensuring compliance with all relevant industry, manufacturer, and safety standards. This contract encompasses both the Grounds Maintenance and Golf Course departments.

Suppliers will have the opportunity to submit bids for leasing the machinery based on a five (5) year contract, and for purchasing the machinery. LBH reserves the right to decide between purchasing or hiring the equipment based on the Most Economically Advantageous Tender – MEAT.

Lot A: Lease of Machinery (5-year contract)

Lot A.1: Maintenance of Leased Machinery

Lot B: Purchase of Machinery

Lot B.1: Maintenance of Purchased Machinery

Maintenance Call-Off Services

The estimated contract start date is 23 January 2025.

Contract duration: 5 (Total contract term 5 years)

Please refer to our tender portal, to register and access for the full suite of tender documents.

II.1.5) Estimated total value

Value excluding VAT: £3,050,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lease of Machinery (5-year contract) and associated maintenance

Lot No

A

II.2.2) Additional CPV code(s)

• 16310000 - Mowers
• 16700000 - Tractors
• 16710000 - Pedestrian-controlled agricultural tractors
• 16720000 - Used tractors
• 43325100 - Grounds-maintenance equipment

II.2.3) Place of performance

NUTS codes

• UKI74 - Harrow and Hillingdon

II.2.4) Description of the procurement

Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses.

Please refer to the full specification requirements within the tender pack via our tender portal,

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £3,050,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

23 January 2025

End date

22 January 2030

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Purchase and associated maintenance

Lot No

B

II.2.2) Additional CPV code(s)

• 16310000 - Mowers
• 16700000 - Tractors
• 43325100 - Grounds-maintenance equipment

II.2.3) Place of performance

NUTS codes

• UKI74 - Harrow and Hillingdon

II.2.4) Description of the procurement

Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses

Please refer to the full specification requirements within the tender pack via our tender portal,

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £3,050,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

23 January 2025

End date

22 January 2030

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

There is no previous expenditure for purchase therefore, the estimated contract cost is based on previous lease expenditure.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As specified in the tender documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As specified in the tender documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

3 September 2024

Local time

1:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

3 September 2024

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Five years

VI.4) Procedures for review

VI.4.1) Review body

High Court of England & Wales

Royal Courts of Justice, Strand

London

WC2A 2LL

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

High Court of England & Wales

Royal Courts of Justice, Strand

London

WC2A 2LL

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

London

Country

United Kingdom