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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

University Of Edinburgh

Charles Stewart House, 9-16 Chambers Street

Edinburgh

EH1 1HT

Email

laura.schouten [at] ed.ac.uk

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

EC1021 Booster Pumps and Boilers and Associated Equipment - Planned and Reactive Maintenance

Reference number

EC1021

II.1.2) Main CPV code

• 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

II.1.3) Type of contract

Services

II.1.4) Short description

The University of Edinburgh wishes to appoint Contractor(s) for the planned and reactive maintenance of:

- Lot 1 Booster Pumps, Expansion Vessels, Pressurisation Units and Associated Equipment

- Lot 2 Main Boiler Units and Associated Equipment

Bidders can bid for one or both Lots. Bidders can be appointed to one or both Lots.

II.1.5) Estimated total value

Value excluding VAT: 拢1,375,103.93

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Booster Pumps, Expansion Vessels, Pressurisation Units and Associated Equipment

Lot No

1

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
• 50511000 - Repair and maintenance services of pumps

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

II.2.4) Description of the procurement

The University of Edinburgh wishes to appoint a single contractor to provide planned and reactive maintenance to booster pumps, expansion vessels, pressurisation units and associated equipment, in accordance with manufacturers recommendations and SFG20 Maintenance Task Schedules. The planned maintenance consists of quarterly visits to inspect, service and maintain the assets. The reactive maintenance consists of repairing or replacing broken equipment as and when required. Additionally, the University is looking to carry out a condition based replacement programme during this contract.

This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment.

Please refer to the ITT tender documents for full details of the requirement.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 80

Price - Weighting: 20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to extend for up to two additional years (2+1+1)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Main Boilers and Associated Equipment

Lot No

2

II.2.2) Additional CPV code(s)

• 50531100 - Repair and maintenance services of boilers
• 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

II.2.4) Description of the procurement

The University of Edinburgh wishes to appoint a single contractor to provide planned and reactive maintenance to main boilers and associated equipment, in accordance with manufacturers recommendations and SFG20 Maintenance Task Schedules. The planned maintenance consists of six-monthly visits to inspect, service and maintain the assets. The reactive maintenance consists of repairing equipment and replacing broken components as and when required.

This will ensure that the equipment is maintained to the highest standard, reducing unscheduled downtime, improving reliability and reducing energy consumption, running costs and delivering optimum performance from the equipment.

Please refer to the ITT tender documents for full details of the requirement.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 80

Price - Weighting: 20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Two years with the option to extend for up to two additional years (2+1+1)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

SPD Part IV: Selection Criteria - A: Suitability - Question 4A.2:

For Lot 2 only:

Bidders must confirm and provide evidence that they hold Gas Safe Registration.

Please note bidders for Lot 2 must have this registration at time of tender, and 鈥榳orking towards鈥� is not acceptable

III.1.2) Economic and financial standing

List and brief description of selection criteria

Part IV: Selection criteria - B: Economic and financial standing 鈥� Question 4B1.1 (turnover requirement), 4B5.1 and 4B5.2 (insurance requirements), and 4B6 (other requirements).

Minimum level(s) of standards possibly required

Question 4B1.1

Tenderers are required to have the following minimum 鈥済eneral鈥� annual turnover for the last three financial years.

- For Lot 1 only: GBP 336,812.45

- For Lot 2 only: GBP 350,739.52

- For Lot 1 and 2 (if bidding for both Lots): GBP 687,552

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading in question 4B3

Question 4B5.1 and 4B5.2

Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

- Employer鈥檚 Liability = GBP 5 million

- Public Liability = GBP 10 million

- Professional Indemnity = GBP 2 million

Question 4B6

SPD 4B.6 Statement 1 (PCG):

Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.

SPD 4B.6 Statement 2 (Financial Strength):

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

- Current Ratio

- Quick Ratio

- Debtors Turnover Ratio

- Return on Assets

- Working Capital

- Debt to Equity Ratio

- Gross Profit Ratio

A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.

This information may be used to assess financial sustainability.

III.1.3) Technical and professional ability

List and brief description of selection criteria

Part IV: Selection criteria - C: Technical and Professional Ability 鈥� Question 4C1.2 and 4C10

Minimum level(s) of standards possibly required

Question 4C1.2

Bidders will be required to provide three examples of services carried out during the past three years that demonstrate that you have experience to deliver the services described in the Contract Notice that are similar in value and complexity for Lot 1 and/or Lot 2. Bidders only need to provide examples for the Lot they are bidding for. Please refer to the ITT tender documents for full details.

Question 4C10

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Please refer to the ITT tender documents for full details.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-013705

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

26 August 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

26 August 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Summer 2028

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

SPD Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management Standards鈥� Question 4D1 and 4D2

4D1 Statement 1 Quality Management:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). If the bidder does not hold this, then the bidder must have equivalent, regulated reviewed documented policy and processes. Please refer to the ITT tender documents for full details.

4D1 Statement 2 Health and Safety:

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. If the bidder does not hold this, then the bidder must have equivalent, regulated reviewed documented policy and processes. Please refer to the ITT tender documents for full details.

4D2 Statement Environmental Management System:

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. If the bidder does not hold this, then the bidder must have equivalent, regulated reviewed documented policy and processes. Please refer to the ITT tender documents for full details.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27162. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Please refer to the ITT tender documents for full details.

(SC Ref:772534)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Edinburgh Sheriff Court, 27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom