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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

West Lancashire Borough Council

52 Derby Street

Ormskirk

L392DF

Email

etenders [at] rand-associates.co.uk

Country

United Kingdom

NUTS code

UKD - North West (England)

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for Voids and other Maintenance Works

Reference number

WLBC1021

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

The Contracting Authority wish to appoint a Framework of up to 5 Contractor to undertake higher value responsive maintenance, disrepair, damp, mould and condensation works , voids and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council. The Framework will be for a 4 year period and the initial call-off contracts will be for 36 months commencing on or about the 14th October 2024 with the option to be extended for a further two years.

II.1.5) Estimated total value

Value excluding VAT: £4,400,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45320000 - Insulation work
• 45330000 - Plumbing and sanitary works
• 45420000 - Joinery and carpentry installation work
• 45430000 - Floor and wall covering work
• 45453000 - Overhaul and refurbishment work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKD4 - Lancashire
• UKD7 - Merseyside

II.2.4) Description of the procurement

The Contracting Authority wish to appoint a Framework of up to 5 Contractor to undertake higher value responsive maintenance, disrepair, damp, mould and condensation works , voids and capital reinvestment works to it housing and other communal properties and assets located within or adjacent to the Boundaries of the West Lancashire Borough Council. The Framework will be for a 4 year period and the initial call-off contracts will be for 36 months commencing on or about the 16th September 2024 with the option to be extended for a further two years. The Framework Agreement will be based on the JCT Framework Agreement 2016 (FA2016) with the underlying Call-Off Contracts being based on

The Articles, Contract Details and Contract Conditions of the NHF Form of Contract 2023 with amendments together with:

• Preliminaries;

• Technical Specification of Materials and Workmanship;

• M3NHF Schedule of Rates: Responsive Maintenance and Void Property Works Version 7.2

• KPI Framework;

• Price Framework

Provider's Method Statements

Provider's Social Value Offer

The Contracting Authority's mission is to create sustainable communities and they are committed to making a positive difference . The quality of the service to be provided by the Contractors is therefore of paramount importance and the

Contracting Authority is therefore seeking Contractors who can deliver the service required to the highest possible standards and can demonstrate a proven track record for successfully and expeditiously competing this type of Work.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £4,400,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

All requests for procurement documentation, communication and submission of tenders must be made by the eTenders@Rand Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: WLBC1021

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

22 August 2024

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

22 August 2024

Local time

3:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All documentation can be downloaded from

This portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications.

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: WLBC1021

Economic operators may seek clarification where they consider any part of the procurement documentation is unclear.

All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 12.08.2024, this will provide an audit trail of all clarification requests and responses issued.

It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal.

Response to requests for clarification will be communicated to all Economic Operators through the portal secure email messaging system.

When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time.

DO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 22.08.2024 at 15.00.

Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline.

Tenders and supporting documentation must be visible to the Contracting Authority and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@Rand help desk by email etenders [at] rand-associates.co.uk

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

The Strand

London

WC2A 2LL

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

The Contracting Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to all Economic Operators.

The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before a Contract is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are ar risk of harm by a breach of the Regulations to take action in the High Court of Northern Ireland.

After the expiry of the 10 day standstill period, the Contracting Authorities will unless prevented by order of the High Court, conclude and enter the Contract.

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 4AS

Country

United Kingdom