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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Kent County Council

Sessions House

Maidstone

ME14 1XQ

Contact

Miss Laura Garay

Email

Laura.Garay2 [at] kent.gov.uk

Country

United Kingdom

NUTS code

UKJ4 - Kent

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SC230254 - Public Rights of Way (PRoW) Vegetation Clearance

Reference number

DN733171

II.1.2) Main CPV code

• 90000000 - Sewage, refuse, cleaning and environmental services

II.1.3) Type of contract

Services

II.1.4) Short description

Kent County Council (KCC) require a contract for a number of providers to undertake routine vegetation clearance on identified Public Rights of Way (PRoW); a statutory requirement. The contract will be split into 10 lots, combining an element of programmed work together with ad-hoc requirements including off road cycle paths.

Public Rights of Way consist of four different levels of access:

• Public Footpath (FP) for pedestrian use;

• Public Bridleway (BR) for equestrian, pedestrian and pedal cyclists use;

• Restricted Byway (RB) a carriageway for use by non-motorised vehicles, equestrians and pedestrians; and

• Byways Open to All Traffic (BW) a carriageway for use by all forms of traffic.

Kent County Council (on behalf of the Public Rights of Way and Access Service (PRoW)) is looking to put in place new Contracts to fulfill the statutory requirements of the PRoW team for the provision of vegetation clearance services on the Kent Public Rights of Way Network.

The previous contract commenced in April 2018 for an initial period of 5-years with two optional 12-months extensions. Both extensions have been taken with the current extension due to expire in April 2025.

It is anticipated that the planned Contracts will begin in April/June 2025.

The existing multiple contracts were procured to undertake routine vegetation clearance on identified Public Rights of Way; with the contract being split into 10 lots, combining an element of programmed work together with ad-hoc requirements including off road cycle paths, with a 30-day turnaround time. The breakdown of lots are as follows:

Lot 1 - Ashford and Folkestone & Hythe

Lot 2 - Canterbury and Thanet

Lot 3 – Dover

Lot 4 – Swale

Lot 5 - Dartford & Gravesham

Lot 6 - Maidstone

Lot 7 – Sevenoaks

Lot 8 – Tonbridge & Malling

Lot 9 – Tunbridge Wells

Lot 10 – North Downs Way

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
3

II.2) Description

II.2.1) Title

Lot 1 - Ashford and Folkestone & Hythe

Lot No

1

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 1 - Ashford (64.2km) and Folkestone & Hythe (48.51km) – 112.71km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 - Canterbury and Thanet

Lot No

2

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 2 - Canterbury (97.04km) and Thanet (29.21km) - 126.25km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 3 – Dover

Lot No

3

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 3 – Dover – 114.29km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 4 – Swale

Lot No

4

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 4 – Swale – 89.32km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 5 - Dartford & Gravesham

Lot No

5

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 5 - Dartford & Gravesham – 42.69km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 6 - Maidstone

Lot No

6

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 6 - Maidstone – 34.69km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 7 – Sevenoaks

Lot No

7

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 7 – Sevenoaks – 73.88km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 8 – Tonbridge & Malling

Lot No

8

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 8 – Tonbridge & Malling – 111.2km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 9 – Tunbridge Wells

Lot No

9

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 9 – Tunbridge Wells – 17.23km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 10 – North Downs Way

Lot No

10

II.2.2) Additional CPV code(s)

• 90000000 - Sewage, refuse, cleaning and environmental services

II.2.3) Place of performance

NUTS codes

• UKJ4 - Kent

II.2.4) Description of the procurement

The indicative meterage for one cut per each lot is as follows:

Lot 10 – North Downs Way (West Kent – 26.5km, East Kent 29.8km) – 56.43km

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

84

This contract is subject to renewal

Yes

Description of renewals

Initial 5-year contract term (60 months)

Optional 2-year extension (12 months + 12 months)

Total Contract Term, including all extensions (84 months)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-016185

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 August 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Kent County Council

Maidstone

Country

United Kingdom