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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Chelmsford City Council

Civic Centre, Duke Street

Chelmsford

CM1 1JE

Contact

Ben Glasson

Email

ben.glasson [at] chelmsford.gov.uk

Telephone

+44 1245606776

Country

United Kingdom

NUTS code

UKH3 - Essex

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Chelmsford City Council Tyre Supply Service – 2024

II.1.2) Main CPV code

• 34350000 - Tyres for heavy/light-duty vehicles

II.1.3) Type of contract

Supplies

II.1.4) Short description

Chelmsford City Council are looking for a supplier that will provide tyres for our fleet vehicles. The successful supplier will meet all requirements outlined in the ITT document.

II.1.5) Estimated total value

Value excluding VAT: £600,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKH3 - Essex

Main site or place of performance

Essex

II.2.4) Description of the procurement

This tender covers two categories of vehicle that will need Tyres provided. The Services for vehicles 7.5 tonnes GVW and vehicles below 7.5 tonnes GVW.

The successful Contractor will be expected to supply, fit, and maintain the tyres on the Council’s Vehicle Fleets. It will be the Contractor’s responsibility, along with any appointed sub-contractor(s), to ensure that all vehicles have appropriate, roadworthy, and legally compliant tyres fitted at all times. For vehicles 7.5 Tonnes GVW and over new tyres must be fitted to steering axles.

As well as the routine inspection and maintenance described below, the Contractor will be responsible for any urgent remedial work required, including emergency call-outs to roadside and or depot. It is required that the Services be available to the Council 24 hours a day, 7 days a week, although in reality the bulk of the Services will be executed during normal working hours.

II.2.5) Award criteria

Quality criterion - Name: Company Structure / Weighting: 10

Quality criterion - Name: Provision of Information / Weighting: 5

Quality criterion - Name: Track Record - Experience / Weighting: 10

Quality criterion - Name: Environmental impact / Weighting: 5

Quality criterion - Name: Quality and Capacity of Service Provision / Weighting: 5

Quality criterion - Name: Added Value / Weighting: 5

Cost criterion - Name: Lowest Total Tyre replacement / Weighting: 30

Cost criterion - Name: Highest value per mm of Tread depth / Weighting: 30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

+ 1 year + 1 year.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

See Tender pack.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

2 August 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

5 August 2024

Local time

12:00am

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

GO Reference: GO-202472-PRO-26775732

VI.4) Procedures for review

VI.4.1) Review body

Chelmsford City Council

Civic Centre, Duke Street

Chelmsford

Country

United Kingdom