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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Swindon Borough Council

Swindon Borough Council, Civic Offices, Euclid Street

Swindon

SN1 2JH

Contact

Ms Jodie Wakefield

Email

JWakefield [at] swindon.gov.uk

Telephone

+44 7392102892

Country

United Kingdom

NUTS code

UKK14 - Swindon

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Gas Servicing and Repairs

Reference number

DN730257

II.1.2) Main CPV code

• 50531200 - Gas appliance maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

The Provision of Gas Servicing and Repairs

Swindon Borough Council invites expressions of interest from gas safe registered providers for the provision of gas servicing and repairs.

Project Description

Swindon Borough Council (SBC) are looking for a Gas Safe Registered contractor(s) to support our in-house Gas engineers, completing, Gas Servicing, Gas repairs and void repairs / improvements and Gas call out / emergency works. Swindon Borough Council has 10,500 homes with just under 9000 of these having a gas boiler to provide heating and hot water.

The Procurement will be split into four lots supporting our existing in-house gas team in all areas – gas Safety inspections north, gas safety inspections south, gas reactive repairs, reactive gas repairs out of hours.

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

Estimated contract spend is between £729,000 - £739,000 across the initial 12 month term. Broken down into lot 1 gas safety inspections north – estimated £197,000 - £199,500 per annum, lot 2 – gas safety inspections south – estimated £197,000 - £199,500 per annum, lot 3 – Gas reactive repairs - £169,000 - £171,500 per annum, lot 4 reactive gas repairs out of hours - £166,000 - £168,500 per annum

With an estimated contract spend across the potential total 3 year contract term of between £2,187,000 and £2,217,000. Broken down into lot 1 gas safety inspections north – estimated £591,000 - £598,500, lot 2 – gas safety inspections south – estimated £591,000 - £598,500, lot 3 – Gas reactive repairs - £507,000 - £514,500, lot 4 reactive gas repairs out of hours - £498,000 - £505,500

Full details relating to the services are provided in the tender documents.

To participate, Suppliers will need to Register as a Supplier with ProContract, , then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers [at] proactis.com

Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 17th July 2024 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.

Tender Responses are required to be submitted no later than 29th July 2024, 15:00 hrs UK Local time via ProContract tender portal -

Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN730257

No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 4

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 - Gas Servicing North

Lot 2 - Gas Servicing South

Lot 3 - Gas Reactive Repairs

Lot 4 - Reactive Gas Repairs Out of Hours

Each lot will be evaluated and awarded within its own right, with four separate contract awards. Bidders can tender and be awarded a contract for any or all of the lots tendered.

II.2) Description

II.2.1) Title

Gas Servicing - North

Lot No

1

II.2.2) Additional CPV code(s)

• 45315000 - Electrical installation work of heating and other electrical building-equipment
• 45331000 - Heating, ventilation and air-conditioning installation work
• 45331100 - Central-heating installation work
• 50411200 - Repair and maintenance services of gas meters
• 50511200 - Repair and maintenance services of gas pumps
• 50531200 - Gas appliance maintenance services
• 50720000 - Repair and maintenance services of central heating
• 71314310 - Heating engineering services for buildings

II.2.3) Place of performance

NUTS codes

• UKK14 - Swindon

II.2.4) Description of the procurement

Lot 1 - Gas Safety Inspections North.

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £591,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 January 2025

End date

31 December 2027

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Gas Servicing - South

Lot No

2

II.2.2) Additional CPV code(s)

• 45315000 - Electrical installation work of heating and other electrical building-equipment
• 45331000 - Heating, ventilation and air-conditioning installation work
• 45331100 - Central-heating installation work
• 50411200 - Repair and maintenance services of gas meters
• 50511200 - Repair and maintenance services of gas pumps
• 50531200 - Gas appliance maintenance services
• 50720000 - Repair and maintenance services of central heating
• 71314310 - Heating engineering services for buildings

II.2.3) Place of performance

NUTS codes

• UKK14 - Swindon

II.2.4) Description of the procurement

Lot 2 - Gas Safety Inspections South

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

Estimated contract spend is between £197,000 - £199,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £591,000 - £598,500.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £591,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 January 2025

End date

31 December 2027

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Gas Reactive Repairs

Lot No

3

II.2.2) Additional CPV code(s)

• 45315000 - Electrical installation work of heating and other electrical building-equipment
• 45331100 - Central-heating installation work
• 50411200 - Repair and maintenance services of gas meters
• 50511200 - Repair and maintenance services of gas pumps
• 50531200 - Gas appliance maintenance services
• 50720000 - Repair and maintenance services of central heating
• 71314310 - Heating engineering services for buildings

II.2.3) Place of performance

NUTS codes

• UKK14 - Swindon

II.2.4) Description of the procurement

Lot 3 - Gas Reactive Repairs

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

Estimated contract spend is between £169,000 - £171,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £507,000 - £514,500.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £507,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 January 2025

End date

31 December 2027

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Reactive Gas Repairs Out of Hours

Lot No

4

II.2.2) Additional CPV code(s)

• 45315000 - Electrical installation work of heating and other electrical building-equipment
• 45331000 - Heating, ventilation and air-conditioning installation work
• 45331100 - Central-heating installation work
• 50411200 - Repair and maintenance services of gas meters
• 50511200 - Repair and maintenance services of gas pumps
• 50531200 - Gas appliance maintenance services
• 50720000 - Repair and maintenance services of central heating
• 71314310 - Heating engineering services for buildings

II.2.3) Place of performance

NUTS codes

• UKK14 - Swindon

II.2.4) Description of the procurement

Lot 4 - Reactive Gas Repairs Out of Hours

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

Estimated contract spend is between £166,000 - £168,500 per annum, with an estimated contract spend across the potential total 3 year contract term of £498,000 - £505,500

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £498,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 January 2025

End date

31 December 2027

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The initial contract term will be for 12 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 3 years as stated in the ITT documents.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

In the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

29 July 2024

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

29 July 2024

Local time

3:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Swindon Borough Council

Swindon

Country

United Kingdom