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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

RED BOX CONSULTANCY SERVICES LIMITED

1 Innisfree Close

HARROGATE

HG28PL

Contact

Neil Meadows

Email

nm [at] redboxcs.com

Telephone

+44 1423810985

Country

United Kingdom

NUTS code

UKE22 - North Yorkshire CC

Companies House

05126781

Internet address(es)

Main address

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grove Road Community School, Harrogate Cleaning Services

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Aims of the Service and Tender

The key aims of the tender are to:

 Provide a high standard of cleaning

 Deliver the cleaning services with consistency - good quality assurance systems in place

 Good communication at local and operations manager level with the School - two-way communication

 Daily interaction with the School representative at each site

 Develop an effective method of handing over any special needs and comments on a daily basis

 Cleaners to work the hours that best suit the needs of the School and maximise the work completed

 Training and development of the teams at the School

This does not imply that this is not happening now - these are the aims of the contract.

The School work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the school impacts upon the teaching and learning that goes within the School. The School expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKE2 - North Yorkshire

Main site or place of performance

Grove Road Community Primary School

Grove Road

Harrogate

HG1 5EP

Tel: 01423 506060

II.2.4) Description of the procurement

Issue of Invitation to Tender Monday 17th June 2024

Bidding Companies to Visit Sites 10:30am Friday 28th June 2024

Clarification Deadline 9:30am 3rd July 2024

Clarification Return Deadline * 9:30am 8th July 2024

Deadline for return of Tender Responses 9:30am 15th July 2024

Presentation by shortlisted bidders Between 10am and 2pm Monday 22nd July 2024

Contract Awarded by 26th July 2024

Mobilisation Meeting 10:30am Monday 5th August 2024

Contract Commencement 1st October 2024

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

2 possible 1 year extensions

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

15 July 2024

Local time

9:30am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 1 October 2024

IV.2.7) Conditions for opening of tenders

Date

15 July 2024

Local time

9:31am

Information about authorised persons and opening procedure

Documents can be downloaded at with a login. Logins can be requested from contact form or via admin [at] redboxcs.com.

The Portal allows for certain documents to be uploaded by contractors and reviewed annually rather than be submitted with each tender.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Red Box Consultany Services Ltd

Harrogate

Country

United Kingdom