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Construction Contract Leads

Section I: Contracting entity

I.1) Name and addresses

London North Eastern Railway Limited

West Offices, Station Rise

York

YO1 6GA

Contact

Paul Gunby

Email

RSContracts [at] lner.co.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.6) Main activity

Railway services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Track Maintenance Activities

Reference number

DN2617

II.1.2) Main CPV code

• 50225000 - Railway-track maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

London North Eastern Railway Limited (LNER) is a publicly-owned train operating company. Our parent company is DfT Operator of Last Resort (OLR) Holdings Limited, which is owned by the Secretary of State for Transport. LNER operates train services from London to Yorkshire, the North-East of England and Scotland.

LNER leases a train maintenance depot from Network Rail in Aberdeen known as Clayhills Depot. As part of LNER’s obligations to Network Rail it is responsible for maintaining the track at this location.

LNER invites suppliers to tender for track maintenance activities at Clayhills Depot, including track patrols, minor maintenance, periodic surveys, work packages and on-call facility.

II.1.5) Estimated total value

Value excluding VAT: £400,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

LNER invites suppliers to tender for track maintenance activities at Clayhills Depot including:

• 2 weekly track patrols;

• 4 weekly minor maintenance;

• 6 monthly track surveys;

• work packages; and

• on-call facility.

The work packages included in the tender relate to activities identified in a recent track condition survey and can be found within the procurement documents.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £400,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

This contract will have an option to extend for a further 12 months following the initial term.

II.2.9) Information about the limits on the number of candidates to be invited

Maximum number: 4

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This procurement and all communication with suppliers will be managed electronically via the Proactis system.

To participate in this procurement, suppliers must register an interest on the Proactis system and complete the pre-qualification questionnaire (PQQ) by 21 June 2024 at 4:00pm.

If suppliers are not yet registered on Proactis, this can be done online at: . Once registered on the Proactis system, suppliers can register interest for a specific procurement.

Suppliers must download the PQQ, complete and upload on to the Proactis system by 21 June 2024 at 4:00pm. Suppliers will be shortlisted on the basis of their response to the PQQ.

Suppliers should note that the expected procurement timetable is as follows:

• Registration of interest and completed PQQ deadline: 21 June 2024 at 4:00pm.

• Invitation to tender issued: 1 July 2024

• Bid submission deadline: 12 August 2024 at 12:00pm.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4) Objective rules and criteria for participation

List and brief description of rules and criteria

To participate in this procurement, suppliers must be accredited with the Railway Industry Supplier Qualification Scheme (RISQS) for the provision of track maintenance and maintain accreditation for the duration of the contract. Further information available via .

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Negotiated procedure with prior call for competition

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

21 June 2024

Local time

4:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

1 July 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All additional information can be found within the procurement documents which can be found at .

VI.4) Procedures for review

VI.4.1) Review body

London North Eastern Railway Limited

West Offices, Station Rise

York

YO1 6GA

Country

United Kingdom