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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

City of London Corporation

Guildhall

London

EC2P 2EJ

Email

James.Carter [at] cityoflondon.gov.uk

Telephone

+44 2076063030

Country

United Kingdom

NUTS code

UKI - London

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Bastion House Strip Out & Fit Out Works

Reference number

prj_COL_23756

II.1.2) Main CPV code

• 45453000 - Overhaul and refurbishment work

II.1.3) Type of contract

Works

II.1.4) Short description

Bastion House is 15-storey office block located in the Barbican area of the City of London, with basement car parking/loading bay and is re-purposed to provide temporary decant space for City of London Corporation. Building was designed by Powell and Moya, it was completed in 1976. The Works will comprise of the soft strip out floors 3 to 10 and fit-out floors 11 to 15, podium and mezzanine floors and lift repair/refurbishment of Bastion House.

II.1.5) Estimated total value

Value excluding VAT: £4,949,145

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45216000 - Construction work for buildings relating to law and order or emergency services and for military buildings

II.2.3) Place of performance

NUTS codes

• UKI - London

Main site or place of performance

Bastion House is an office block located in the Barbican area of the City of London and is centered at post code EC2Y 5HN.

II.2.4) Description of the procurement

The intention is to procure the soft strip element of The Works using an amended form of the JCT Design and Build Contract 2016 and to include a Pre-Contract Services Agreement (PCSA) for the design of the refresh works on floors 11-15, mezzanine and podium. It is also intended to reuse the materials such as carpet, blinds, ceiling tiles, light fixtures etc. from strip out floors on to fit-out floors.

The main entrance provides access to all floors via the lifts. The offices are generally open plan with suspended ceilings and recessed lighting. In general all offices have been cleared of furniture etc. The basement area vehicle entrance is secured by an automatic roller shutter controlled via intercom to the Reception/Security. Where access is required, prior permission must be granted from the Client/Project Manager. Bastion House is and will remain vacant throughout the duration of these works.

The site is located in the Barbican area of the City of London and is centered at post code EC2Y 5HN. Nearby buildings/sites include the Museum of London, Ironmongers' Hall, Barber-Surgeons‘ Hall, existing high walks and the historic London Wall.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 45

Quality criterion - Name: Commercial (Price) / Weighting: 40

Quality criterion - Name: Responsible Procurement / Weighting: 15

Price - Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £4,949,145

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

9

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The duration of the strip out contract is 10 weeks and the fit-out contract is 18 weeks, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 18 weeks. The maximum length of the contract is therefore 36 weeks.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

As stated in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

List and brief description of selection criteria

As stated in the procurement documents. Bidders must hold Non-Police Personnel Vetting Level 3 (NPPV3) and Security Clearance (SC).

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

20 June 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

20 June 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The annual value for the purposes of economic and financial standing is therefore 4949145 GBP

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Royal Courts of Justice, The Strand

London

WC1A 2LL

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

High Court of England and Wales

Royal Courts of Justice, The Strand

London

WC1A 2LL

Country

United Kingdom

VI.4.4) Service from which information about the review procedure may be obtained

Cabinet Office

70 Whitehall

London

SW1A 2AS

Country

United Kingdom