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Construction Contract Leads

The closing date and time has been changed to:

24 June 2029, 12:00pm

See the change notice.

Section I: Contracting authority

I.1) Name and addresses

Orbit Group Limited

Garden Court, Binley Business Park

Coventry

CV3 2SU

Contact

Ms Andrea Thomas

Email

Andrea.Thomas [at] orbit.org.uk

Telephone

+44 07581063933

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Construction & Asset Upgrade / Reinvestment Works DPS

Reference number

DN724019

II.1.2) Main CPV code

• 45000000 - Construction work

II.1.3) Type of contract

Works

II.1.4) Short description

Orbit Group (鈥淥rbit鈥�) is seeking to appoint experienced and highly competent Contractors onto a Dynamic Purchasing System (鈥淒PS鈥�) for Construction & Asset Upgrade / Reinvestment Works in the Midlands, East Anglia, Southeast England, and London regions. The scope will cover all Special Projects requirements. This DPS may then be used to conduct mini competitions for future requirements. Contractors should be aware that being permitted onto this DPS is not a guarantee of any work.

A Dynamic Purchasing System (DPS) is a specific type of procurement agreement outlined in the Public Contracts Regulations 2015 (PCR 2015). This is a set of legal requirements which governs how we can buy goods and services and works from suppliers to ensure fairness and value for money. It offers a flexible and efficient way for Public Sector bodies to access pre-qualified suppliers for commonly used goods, services, or works.

A DPS effectively puts Contractors on an approved supplier list for the types of work they can do in the

area that they can do it.

A DPS is a flexible way for organisations who are covered by the Regulations to select from a list of approved suppliers for specific services that they buy regularly.

By having a DPS, Orbit can streamline the procurement process for all requirements that would fall under the named Lots within the DPS so that, once suppliers are qualified, they do not have to demonstrate their suitability and capability every time they wish to compete for a contract. This makes the award of individual contracts faster than it would otherwise be without the DPS.

Lots to be included:

Lot 1 - Resurfacing 鈥� Repairs or Replacement

Lot 2 - Structural (Subsidence)

Lot 3 - Drainage & Associated Works

Lot 4 - External Fabric Wall & Coverings 鈥� Repair or Replacement

Lot 5 - Fencing & Boundaries 鈥� Repair or Replacement

Lot 6 - Flat or Pitched Roofing 鈥� Repairs or Replacement

Lot 7 - Windows & Doors 鈥� Replacement Roofline (soffits/fascia/rainwater goods)

Lot 8 - Communal Floor Coverings 鈥� Repair or Replacement

Lot 9 - General Construction Works (Multi Discipline) 鈥� Small to Medium

A Construction & Asset Upgrade / Reinvestment Works DPS to cover all Special Projects that cannot or should not be covered any other existing contracts, either due to it falling outside of areas of expertise or due to capacity.

The estimated annual value of all lots combined is 拢4M, 拢20M over the proposed initial 5 year term.

II.1.5) Estimated total value

Value excluding VAT: 拢20,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Resurfacing 鈥� Repairs or Replacement

Lot No

1

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Our Estate has a variety of surface finishes from concrete, asphalt, brick or blocks pavers, concrete slabs, gravel, shingle etc and will include such areas as paths, drives, roads, parking areas, courtyards etc.

There will be a variety of requirements from a simple overlay or repair with associated road linings to a complete excavation and renewal of an area with new edgings, drainage, and markings.

It could also include the need for drainage CCTV resulting in a simple drain clearance and/or relining process to the full replacement of drainage runs, replace or provide new gullies or inspection chambers.

From time to time, we may require the emptying or construction of new soakaways, new attenuation tanks and/or pumping stations.

In summary this is a Lot for

鈥� All general domestic hardstanding repairs or replacement

鈥� All general domestic drainage repairs or replacement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should this DPS be successful there is the opportunity to extend for a further 5 years.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Structural (Subsidence)

Lot No

2

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Underpinning related to subsidence, wall removal or modification due to changes in layout, roof repair / replacement, basement conversions, structural frame steelwork, chimney removal.

Subsidence, slippage, cracking, underpinning, Heli-bar repairs 鈥� caused by a variety of factors including tree roots, burst water mains, flooding, ground movement, impact.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should the DPS be successful there is the option to extend for a further 5 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Drainage & Associated Works

Lot No

3

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Drainage systems associated with Orbits housing stock most likely comprise of soakaways, attenuation tanks, pumping stations. Companies / contractors that can install / maintain these would be beneficial along with other surface and subsurface drainage systems.

It could also include the need for drainage CCTV resulting in a simple drain clearance and/or relining process to the full replacement of drainage runs, replace, or provide new gullies or inspection chambers.

From time to time, we may require the emptying or construction of new soakaways, new attenuation tanks and/or pumping stations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

External Fabric Wall & Coverings 鈥� Repair or Replacement

Lot No

4

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

External wall construction (including repointing, rendering, wall hung tiling, cladding systems), windows and doors installation/ replacement, wall finishes, floor finishes, insulation, air tightness, waterproofing membranes, external cladding.

We have modern buildings and listed buildings which all require external rendering, lime plastering, cladding (ceramic tiles, metal sheets, composite sheets.

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats) with a variety of external finishes.

In summary this is a Lot for

鈥� External Wall Fabric & Coverings 鈥� repair and replacement of external wall insulation, repointing, rendering, cladding (tile or timber/pvc weatherboarding etc)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should the DPS be successful there is the option to extend for a further 5 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Fencing & Boundaries 鈥� Repair or Replacement

Lot No

5

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Our Estate consists of a variety of boundary treatments including brick walls, timber fencing with timber or concrete posts or metal railings along with timber or metal gates. There could also be a requirement for temporary hoarding and/or security fencing (like heras) which are required in a reactive manner to protect sites under H&S requirements.

Some works may involve structural or specialist boundary walls like brick, block or specialist retaining walls.

In summary this is a Lot for

鈥� Boundary Fencing 鈥� Repair or Replacement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should this DPS be successful there is an option to extend for a further 5 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Flat or Pitched Roofing 鈥� Repairs or Replacement

Lot No

6

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats) with a variety of roof finishes.

Commonly our domestic dwellings comprise of concrete tile or slate roofs.

Commonly our domestic blocks comprise of felt or asphalt flat roofs.

In summary this is a Lot for

鈥� Flat & Pitched Roofing 鈥� repairs and replacement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should the DPS be successful there is an option to extend for a further 5 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Windows & Doors 鈥� Replacement Roofline (soffits/fascia/rainwater goods)

Lot No

7

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats)

Commonly our domestic dwellings comprise of timber/uPVC windows and timber /uPVC/ composite doors with timber/uPVC soffits, fascia and uPVC RW goods.

Commonly our domestic blocks comprise of timber/uPVC windows and heavy duty/commercial entrance doors with timber/uPVC soffits, fascia and uPVC RW goods.

In summary this is a Lot for

鈥� Window and Door 鈥� replacement

鈥� Roofline (soffits / fascia / rainwater goods) 鈥� replacement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should the DPS be successful there is an option to extend for a further 5 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Communal Floor Coverings 鈥� Repair or Replacement

Lot No

8

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Our Estate consists of domestic blocks (comprising of flats)

Commonly our domestic blocks comprise of carpet, vinyl tile or sheet vinyl finish.

In summary this is a Lot for

鈥� Communal Floor Coverings 鈥� repair or replacement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should the DPS be successful there will be an option to extend for a further 5 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

General Construction Works (Multi Discipline) 鈥� Small to Medium

Lot No

9

II.2.2) Additional CPV code(s)

• 45000000 - Construction work

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Our Estate is a mixture of domestic dwellings and domestic blocks (comprising of flats) and we may have a requirement to repair or replace the following items following an insurance claim for escape of water, storm damage, fire and /or any other accidental damage or loss etc but not limited to

鈥� The provision of scaffolding and access arrangements

鈥� The provision of temporary storage for domestic equipment and/or personnel items

鈥� The carrying out of controlled demolition

鈥� The carrying out of underpinning and/or subsidence issues in accordance with designs

鈥� The full replacement of kitchen and/or bathroom (including accessible and specialist designs)

鈥� The full making good and replastering of all surface finishes.

鈥� The full decoration of all surface finishes

鈥� The full replacement and installation of mechanical and/or electrical systems (like electrical rewire, new lighting/power or central heating system (gas / electric or otherwise) etc.

In summary this is a Lot for a

鈥� General Builder or Contractor 鈥� to carry out the above works.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

Should this DPS be successful there is an option to extend for a further 5 years

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Originally published as:

Date

24 June 2024

Local time

12:00pm

Changed to:

Date

24 June 2029

Local time

12:00pm

See the change notice.

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Orbit Group

Garden Court, Binley Business Park

Coventry

CV3 2SU

Email

Andrea.Thomas [at] Orbit.org.uk

Telephone

+44 07581063933

Country

United Kingdom