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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Wrexham County Borough Council

Commissioning Procurement and Contract Management Unit, Lampbit Street

Wrexham

LL11 1AR

Contact

Julia Pordag-Moore

Email

julia.pordage-moore [at] wrexham.gov.uk

Telephone

+44 1978292784

Country

United Kingdom

NUTS code

UKL23 - Flintshire and Wrexham

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of a Pest Control Service

Reference number

Proc-23-65

II.1.2) Main CPV code

• 90922000 - Pest-control services

II.1.3) Type of contract

Services

II.1.4) Short description

Purpose of the Service: Provision of reactive pest control treatments to deal with complaints of pest problems

Term: 3 years with an option to extend for 2 years in yearly increments

Where: On Wrexham County Borough Council premises (including Council housing, leisure facilities and schools) across Wrexham County Borough. It does not include treatment of privately-owned or occupied premises

II.1.5) Estimated total value

Value excluding VAT: £200,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90922000 - Pest-control services

II.2.3) Place of performance

NUTS codes

• UKL23 - Flintshire and Wrexham

Main site or place of performance

Wrexham County Borough

II.2.4) Description of the procurement

Purpose of the Service: Provision of reactive pest control treatments to deal with complaints of pest problems

Term: 3 years with an option to extend for 2 years in yearly increments

Where: On Wrexham County Borough Council premises (including Council housing, leisure facilities and schools) across Wrexham County Borough. It does not include treatment of privately-owned or occupied premises

To Provide:

The majority of work ordered by the customer from the Council’s Contact Centre will be for reactive pest control treatments to deal with complaints of pest problems.

In addition to the reactive work, some Council land and buildings may require preventative quarterly test-baiting work for rats and mice and other survey work, with ad hoc treatments as, and when, required.

The Council will receive the initial enquiry for a service, which if accepted will need to be communicated immediately to the Contractor, if an emergency call, otherwise pre-booked calls will be communicated at the start of each working day. Equally, the Contractor will record treatments undertaken and needs to regularly update the Council so that proper records can be maintained. The preferred method of regular communication for referrals and operational matters will be an agreed protocol for the transfer of data by email.

The exact details of the referral and operational communication system will be agreed with the successful contractor on appointment.

Deliverables:

The delivery of this reactive service in respect of all pests mentioned in the pricing schedule will normally be Monday-Friday 8.30am – 5.00pm, with the exception of public or Bank holidays. Occasionally an out-of-hours response may be required to deal with an emergency pest problem that cannot wait until the next working day.

Within the same working day of receiving the order from the Council, the Contractor shall carry out the pest control treatment work. During very busy periods (May- October) this may be extended to no more than 48 hours from receipt of the order (other than for emergency cases). A response time of 2 hours will be required for emergency response work ordered outside of normal working hours.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to two years in yearly increments

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Tenderers must hold relevant qualifications in the use of pesticides and rodenticides.

Membership of the British Pest Control Association (BPCA) is preferable but not essential

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

This tender is reserved for qualified Pest Controllers only

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 June 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

19 June 2024

Local time

12:00pm

Place

Wrexham County Borough Procurement department

Information about authorised persons and opening procedure

Tender will be opened by Julia Pordage-Moore - Category Manager for Environment Department

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:141506)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom