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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Essex County Council

County Hall, Market Road

Chelmsford

CM1 1QH

Contact

Miss Bethany Gray

Email

wasteservice.procurement [at] essex.gov.uk

Country

United Kingdom

NUTS code

UKH - East of England

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

1054 - Container and Access Step Maintenance

Reference number

DN715930

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

The Authority currently owns approximately 450 units of Containers (consisting of 15, 30 and 40 yard specifications), as well as approximately 140 units of pedestrian Access Steps located across its 21 RCHWs.

To maintain these items, the Authority is seeking to procure a contract for the maintenance and repair of the above mentioned Container units and Access Step units, as well as Adhoc Maintenance Works.

The requirements of this tender have been divided into two (2) Lots:

- Lot 1: Container Maintenance

- Lot 2: Access Step Maintenance (including Adhoc Maintenance Works)

II.1.5) Estimated total value

Value excluding VAT: 拢843,333

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

1054 - Lot 1 - Container Maintenance

Lot No

1

II.2.2) Additional CPV code(s)

• 44613800 - Containers for waste material
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKH - East of England

II.2.4) Description of the procurement

Essex is a large county with almost 1.5 million residents generating approximately 700,000 tonnes of local authority collected waste per annum. As the statutory waste disposal authority for Essex, Essex County Council (the Authority) is responsible for providing a range of infrastructure and arrangements for the management of waste.

The Authority operate 21 Recycling Centres for Household Waste (RCHW) and 4 Waste Transfer Stations (WTS), and work closely with the 12 borough, city and district councils who are the Waste Collection Authorities (WCA) within the county of Essex.

The purpose of this procurement opportunity is to secure a contract for the maintenance and repair of a stock of approximately 450 Roll-On Roll-Off (RORO) Containers. These units consist mostly of 30m鲁 (40 Cubic Yard) open Containers that are compatible with the Authority鈥檚 hook lift collection fleet.

The Authority are undertaking an Open Procedure via the ProContract e-sourcing portal. The intention of this is to seek to award a contract to a Contractor who can effectively deliver the required services within the Contract Term.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30

Quality criterion - Name: Social Value / Weighting: 5

Quality criterion - Name: Climate / Weighting: 5

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Contract Term for this Agreement is for an initial period of three (3) year(s) with the option to extend for a period of up to an additional two (2) years. An extension may be offered on any number of occasions as the Authority deems suitable, providing that this does not exceed two (2) years in total.

The decision to extend this Contract is at the Authority鈥檚 sole discretion and shall be provided to the Contractor in writing.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

As part of the 1054 - Container and Access Step Maintenance Tender, the Authority wishes to invite interested providers to attend an online Bidder Session on Tuesday 21st May 2024 (1pm - 3:30pm).

This Bidder Session shall be set up as an online Teams Town Hall meeting. Where Bidders are unable to attend this event, it will be recorded and can be shared following the session.

The Authority expects the Bidder Session to last approximately two and a half (2.5) hours, with a short break after the first hour. The Authority intends to cover the below topics during the Bidder Session:

- Tender overview

- Document overview

- Standard Selection Questionnaire

- Commercial Response Matrix

- Social Value

To receive an invitation to this Bidder Session please email wasteservice.procurement [at] essex.gov.uk.

II.2) Description

II.2.1) Title

1054 - Lot 2 - Access Step Maintenance

Lot No

2

II.2.2) Additional CPV code(s)

• 45100000 - Site preparation work
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKH - East of England

II.2.4) Description of the procurement

Essex is a large county with almost 1.5 million residents generating approximately 700,000 tonnes of local authority collected waste per annum. As the statutory waste disposal authority for Essex, Essex County Council (the Authority) is responsible for providing a range of infrastructure and arrangements for the management of waste.

The Authority operate 21 Recycling Centres for Household Waste (RCHW) and 4 Waste Transfer Stations (WTS), and work closely with the 12 borough, city and district councils who are the Waste Collection Authorities (WCA) within the county of Essex.

The purpose of this procurement opportunity is to secure a contract for the maintenance and repair of a stock of approximately 140 units of pedestrian Access Steps which are used daily by members of public to gain access to the Authority鈥檚 40 cubic yard containers and safely deposit waste. The Authority鈥檚 sites may, at times, also require site additional maintenance and fabrication work to be undertaken and therefore the successful Contractor must have the ability to provide Adhoc Maintenance Works.

The Authority are undertaking an Open Procedure via the ProContract e-sourcing portal. The intention of this is to seek to award a contract to a Contractor who can effectively deliver the required services within the Contract Term.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30

Quality criterion - Name: Social Value / Weighting: 5

Quality criterion - Name: Climate / Weighting: 5

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The Contract Term for this Agreement is for an initial period of three (3) year(s) with the option to extend for a period of up to an additional two (2) years. An extension may be offered on any number of occasions as the Authority deems suitable, providing that this does not exceed two (2) years in total.

The decision to extend this Contract is at the Authority鈥檚 sole discretion and shall be provided to the Contractor in writing.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

As part of the 1054 - Container and Access Step Maintenance Tender, the Authority wishes to invite interested providers to attend an online Bidder Session on Tuesday 21st May 2024 (1pm - 3:30pm).

This Bidder Session shall be set up as an online Teams Town Hall meeting. Where Bidders are unable to attend this event, it will be recorded and can be shared following the session.

The Authority expects the Bidder Session to last approximately two and a half (2.5) hours, with a short break after the first hour. The Authority intends to cover the below topics during the Bidder Session:

- Tender overview

- Document overview

- Standard Selection Questionnaire

- Commercial Response Matrix

- Social Value

To receive an invitation to this Bidder Session please email wasteservice.procurement [at] essex.gov.uk.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2024/S 000-008867

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 June 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

10 May 2024

Local time

9:00am

Place

This tender opportunity will be made available via ProContract.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

High Court, Royal Courts of Justice

The Strand

London

WC2A 2LL

Country

United Kingdom