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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Southern Regional College

Patrick Street

Newry

BT35 8DN

Contact

SSDAdmin.CPDfinance-ni.gov.uk

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.1) Name and addresses

FE Belfast Metropolitan College

Titanic Quarter Campus, 7 Queens Road

Belfast

BT3 9DT

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.1) Name and addresses

FE Northern Regional College

Antrim Campus, Fountain Street

Antrim

BT41 4AL

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.1) Name and addresses

FE North West Regional College

Strand Road

Londonderry

BT48 7AL

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.1) Name and addresses

FE South Eastern Regional College

Victoria Avenue

Newtownards

BT23 7EH

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.1) Name and addresses

FE Southern Regional College

Patrick Street

Newry

BT35 8DN

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.1) Name and addresses

FE South West College

2 Mountjoy Road

Omagh

BT79 7AH

Email

SSDAdmin.CPD [at] finance-ni.gov.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ID 5230034 - DfE - SRC - Timber Supplies for the Northern Ireland Colleges of Further and Higher Education

Reference number

ID 5230034

II.1.2) Main CPV code

• 03419100 - Timber products

II.1.3) Type of contract

Supplies

II.1.4) Short description

Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.

II.1.5) Estimated total value

Value excluding VAT: £724,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
6

II.2) Description

II.2.1) Title

Lot 1 – Belfast Metropolitan College (BMC)

Lot No

1

II.2.2) Additional CPV code(s)

• 03419000 - Timber
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 44191000 - Miscellaneous construction materials in wood

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £60,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Buyer will have the option to extend the Contract for three furthers periods up to one year each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 – Northern Regional College (NRC)

Lot No

2

II.2.2) Additional CPV code(s)

• 03419000 - Timber
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 44191000 - Miscellaneous construction materials in wood

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £44,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Buyer will have the option to extend the Contract for three furthers periods up to one year each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 3 – North West Regional College (NWRC)

Lot No

3

II.2.2) Additional CPV code(s)

• 03419000 - Timber
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 44191000 - Miscellaneous construction materials in wood

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £60,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Buyer will have the option to extend the Contract for three furthers periods up to one year each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 4 – South Eastern Regional College (SERC)

Lot No

4

II.2.2) Additional CPV code(s)

• 03419000 - Timber
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 44191000 - Miscellaneous construction materials in wood

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £120,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Buyer will have the option to extend the Contract for three furthers periods up to one year each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 5 – Southern Regional College (SRC)

Lot No

5

II.2.2) Additional CPV code(s)

• 03419000 - Timber
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 44191000 - Miscellaneous construction materials in wood

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £360,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Buyer will have the option to extend the Contract for three furthers periods up to one year each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 6 – South West College (SWC)

Lot No

6

II.2.2) Additional CPV code(s)

• 03419000 - Timber
• 44000000 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
• 44191000 - Miscellaneous construction materials in wood

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Southern Regional College (SRC) on behalf of the six regional Colleges in Northern Ireland wishes to appoint a Supplier(s) for the supply and delivery of timber supplies. The contract will be divided into six lots as follows: Lot 1 – Belfast Metropolitan College (BMC); Lot 2 – Northern Regional College (NRC); Lot 3 – North West Regional College (NWRC); Lot 4 – South Eastern Regional College (SERC); Lot 5 – Southern Regional College (SRC); and Lot 6 – South West College (SWC). Each lot will be awarded to one Tenderer. There are no restrictions on the number of lots a Tenderer can bid for or be awarded. Therefore, Tenderers may tender for any lot they wish. However, Tenderers must be able to provide and deliver items listed within each lot bid for. Tenderers should refer to the Specification Schedule for more details on the services required.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £80,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The Buyer will have the option to extend the Contract for three furthers periods up to one year each.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

27 May 2024

Local time

3:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 25 August 2024

IV.2.7) Conditions for opening of tenders

Date

27 May 2024

Local time

3:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, this may be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for a period of up to three years..

VI.4) Procedures for review

VI.4.1) Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.

Belfast

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

CPD will comply with the Public Contracts Regulations 2015 (as amended) and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.