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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED T/A NORTH EAST PROCUREMENT ORGANISATION (NEPO)

Northern Design Centre, Abbots Hill, Baltic Business Quarter

Gateshead

NE8 3DF

Contact

Michelle Graham

Email

fleet [at] nepo.org

Telephone

+44 1916380040

Country

United Kingdom

NUTS code

UK - United Kingdom

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Vehicle Parts, Tyres, Lubricants & Workshop Equipment

Reference number

NEPO201

II.1.2) Main CPV code

• 34100000 - Motor vehicles

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Association of North East Councils trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier, multi-lot Framework Agreement for the provision of Vehicle Parts, Tyres, Lubricants & Workshop Equipment for use by contracting authorities throughout the United Kingdom.

NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the Open eTendering system at

Tenders must be submitted via the link above. Submissions via email or post will not be accepted.

Guidance for how to create an account, search for opportunities and respond is included within the Suppliers Hub. If you require further support please email open.support [at] nepo.org

II.1.5) Estimated total value

Value excluding VAT: £75,000,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Vehicle Spare Parts

Lot No

1

II.2.2) Additional CPV code(s)

• 34330000 - Spare parts for goods vehicles, vans and cars

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Supply of Original Equipment Manufacturer ("OEM") vehicle parts (or equivalent of matching quality standard), batteries, windscreens, and other spares. Parts can be for all vehicle types, including cars, light & medium commercials, heavy goods, and specialist vehicles (e.g. agricultural/plant machinery).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

This framework is subject to future renewals.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

This framework is intended to be awarded for an initial 48 month period with the option to extend for a further 2 x 12 month period.

II.2) Description

II.2.1) Title

Tyres, Replacement and Repair

Lot No

2

II.2.2) Additional CPV code(s)

• 34350000 - Tyres for heavy/light-duty vehicles
• 50116500 - Tyre repair services, including fitting and balancing

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Supply of all tyres required by Contracting Authorities accessing the framework. This includes tyres (and associated fitting services where required) for cars, light commercial vehicles, heavy goods vehicles, and specialist vehicles (e.g. agricultural/plant machinery).

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

This framework is subject to future renewals.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

This framework is intended to be awarded for an initial 48 month period with the option to extend for a further 2 x 12 month period.

II.2) Description

II.2.1) Title

Lubricants and Workshop Consumables

Lot No

3

II.2.2) Additional CPV code(s)

• 24951100 - Lubricants

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Purchase of a variety of vehicle lubricants (including those suitable for commercial/heavy goods/specialist vehicles), including engine, hydraulic, transmission oils, grease, brake fluid, penetrating oil, adblue, absorbent granules and additives. This lot includes for workshop and vehicle consumables, e.g. sweeper brushes, EV charging cables.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

This framework is subject to future renewals.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

This framework is intended to be awarded for an initial 48 month period with the option to extend for a further 2 x 12 month period.

II.2) Description

II.2.1) Title

Workshop Equipment

Lot No

4

II.2.2) Additional CPV code(s)

• 43800000 - Workshop equipment
• 50111000 - Fleet management, repair and maintenance services
• 50112000 - Repair and maintenance services of cars
• 50116000 - Maintenance and repair services related to specific parts of vehicles

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Supply of garage/workshop tools/equipment (and associated services), including, but not limited to vehicle/column lifts, compressors, cranes, work benches, tool chests, stands, brake testers, steel pits, headlight aligners, emissions analysers, mobile or stationary lubricant pumps/measures/meters/waste handling, load simulators, presses, storage (including of hazardous/CoSHH materials), and ramps.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

This framework is subject to future renewals.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

This framework is intended to be awarded for an initial 48 month period with the option to extend for a further 2 x 12 month period.

II.2) Description

II.2.1) Title

Managed Solutions

Lot No

5

II.2.2) Additional CPV code(s)

• 42965100 - Warehouse management system
• 42965110 - Depot system
• 79991000 - Stock-control services

II.2.3) Place of performance

NUTS codes

• UK - United Kingdom

II.2.4) Description of the procurement

Provision of managed solutions for Members, covering any combination of requirements under lots 1 - 3, including one-stop shop provision of all parts, tyres, and lubricants from a single provider. This might include a managed stores provision at a Member's facility/depot, with stock held on an imprest and/or consignment basis.

Including but not limited to:

 Managed provision of vehicle parts, including for passenger, commercial, specialist, and truck/trailer vehicles. To include use/access of systems to streamline ordering and transaction processing, including ability/facility to update job cards and other relevant records.

 Full 'turnkey' tyre management solutions, fleet checks, recutting/regrooving, tracking adjustments, repairs (major/minor), out of hours calls, roadside assistance, and environmental disposals (including of 3rd party supplied tyres).

 Supply, and management of, all car, truck, specialist (e.g. agricultural, HGV) oils, lubricants, and consumables. Includes, adblue, anti-freeze, engine oils, gear/transmissions oils, hydraulic fluids, cabling, fasteners, pipes, fuses, batteries, glues, and adhesives. Lubricants and fluids can be supplied on a bulk basis, and managed solutions cover full turnkey options, through to provision of loan tanks.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

72

This contract is subject to renewal

Yes

Description of renewals

This framework is subject to future renewals.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

This framework is intended to be awarded for an initial 48 month period with the option to extend for a further 2 x 12 month period.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2023/S 000-030172

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

28 May 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

28 May 2024

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 12 months prior to the published expiry date.

VI.4) Procedures for review

VI.4.1) Review body

North East Procurement Organisation (NEPO)

Northern Design Centre, Abbots Hill, Baltic Business Quarter,

Gateshead

NE8 3DF

Email

fleet [at] nepo.org

Country

United Kingdom

Internet address