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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

PENDEEN COMMUNITY HERITAGE

Boscaswell,Pendeen

PENZANCE

TR197EW

Contact

Jack Roberts

Email

jack.roberts [at] geevor.com

Telephone

+44 1736788662

Country

United Kingdom

NUTS code

UKK30 - Cornwall and Isles of Scilly

Charity Commission (England and Wales)

Geevor Tin Mine

Internet address(es)

Main address

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Other type

Charity governed by a board of directors

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Geevor Cafe Refurbishment and Reconfiguration

II.1.2) Main CPV code

• 45300000 - Building installation work

II.1.3) Type of contract

Works

II.1.4) Short description

Pendeen Community Heritage is seeking invitations to tender for a programme of improvement works to our onsite Count House Cafe. This is part of our funded project 'Geevor Cafe Reimagination, Improvement and new space creation'. Our funding was received as part of the Good Growth programme under 'RUR002 Strengthening Rural Community Infrastructure and Assets'.

Our cafe kitchen was built to accommodate 20,000 people upon opening in 1997; we now welcome over 40,000 visitors a year. We plan to introduce a series of improvements on site to ease the pressure on our cafe kitchen and allow capacity for larger visitor numbers and external business opportunities.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 45300000 - Building installation work
• 45400000 - Building completion work

II.2.3) Place of performance

NUTS codes

• UKK - South West (England)

Main site or place of performance

Pendeen Community Heritage (PCH) is a small independent charity that manages Geevor Tin Mine in Pendeen, Cornwall on a long-term lease from Cornwall Council. This notice is an Invitation to Tender for alteration works to the Count House Kitchen and Customer seating areas at the Count House Café at Geevor Tin Mine.

II.2.4) Description of the procurement

The primary focus of the work is to reconfigure the existing Cafe layout both within the kitchen and in the front of house/serving area. This will be achieved by removing old obsolete fixtures and fittings and reimagining the space. The following work would be included in this Tender:

• Re-situating the kitchen access doors and creating a food pass system

• Removing two store rooms within the kitchen space and re-situating the hot water cylinder which currently sits on top of one of the store rooms. This will create more preparation space in the kitchen

• The space created by removing these store rooms would need to be made food safe and have appropriate fixtures and fittings installed

• Relocation of existing vegetable preparation sink

• Installation of replacement flooring and kitchen cladding where appropriate

• Relocating the current dishwashing area and installing relevant fixtures and fittings

• Installing additional extraction for new kitchen equipment

• Removing of canteen style front of house servery including obsolete hot cupboard and refrigeration unit

• Repair and replace any damage caused by removal of existing servery

• Install a bespoke bar/service area

• All associated plumbing works with these activities

• Removal of waste generated.

All work will be conducted in conjunction with Geevor Tin Mine and Count House Cafe to ensure limited disruption and a cohesive work environment for all involved.The work will need to begin by Monday 4th November 2024 and conclude by Monday 23rd December 2024.

Interested Applicants should submit an expression of interest in carrying out the works. Selected applicants will then be invited to carry out a site visit and formulate a quote/plan which will be provided to the General Manager and Museum and Operations Manager. All formal applications will be evaluated, and applicants may be contacted for further information or clarification. Once a decision is made the successful applicant will be notified and enter into formal negotiations with the General Manager and Museum and Operations Manager with a view to contract signing.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in days

35

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

PCH requires that a contractor and/or supplier demonstrate its ability to carry out the services applied for, and recognises its responsibilities in respect of:

• Standards of Work - that will be done well and both supervised and carried out by suitably qualified and competent personnel.

• Health and Safety - commitment including the safety policy statement of intent, organisation and arrangements to meet the policy and agreement to comply with legislation, codes of practice and safe working systems.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive procedure with negotiation

IV.1.5) Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

13 May 2024

Local time

5:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

10 June 2024

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

Pendeen Community Heritage

Pendeen

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

All interested parties are invited to contact:

Pendeen Community Heritage

Museum and Operations Manager Jack Roberts

jack.roberts [at] geevor.com

Deadline for Expressions of Interest: 13/5/24

Deadline for formal applications: 10/6/24

Notification of decision by: 1/7/24

Evaluation of Tenderers

Pendeen Community Heritage will be using the following criteria to assess tenders:

• Price

• Ability to meet timescales

• Work programme

• Experience and skills

• Examples of previous similar projects

Insurance: All contractors are expected to carry their own public liability insurance

PCH will not be liable for any supplier costs incurred in responding to this tender

By issuing this invitation PCH is not bound in any way to accept the lowest or any tender. PCH decision is final.

Confidentiality

The tenderer shall not disclose to anyone other than the tenderer's employees directly connected with this response to Invitation to Tender, any information concerning the Invitation to Tender where such disclosure could have the effect of preventing or restricting full competition in this tendering exercise.

The information contained in this invitation to tender has been prepared by Pendeen Community Heritage in good faith but does not purport to be comprehensive. Prospective tenderers should make their own enquiries and investigations as to PCH requirements.

PCH can confirm that it has no conflict of interest in the procurement process and will undertake to carry out the process with the highest degree of objectivity and integrity. Information received by PCH in this tender will be held in strict confidence and will not be disclosed to any party other than within appropriate employees within the company..